It’s that time of year again. Tax season. A time when many Americans scramble to get their paperwork in order and submit their taxes on time. For many people, tax season is a time of stress and anxiety. But it doesn’t have to be that way.

If you’re a family childcare participant, there are some unique tax rules that you should be aware of.

According to a survey by IPX 1031. 

Here are some tips on how to prepare for tax season:

  1. Keep good records. Throughout the year, you should keep track of your income and expenses. This will make it much easier to prepare your taxes when the time comes.
  2. Know the tax rules. There are some special tax rules that apply to family child care providers. Make sure you understand these rules before you file your taxes.
  3. Get help if you need it. If you’re feeling overwhelmed, don’t hesitate to get help from a tax professional. They can help you navigate the tax code and make sure you get the deductions you’re entitled to.
  4. Stay organized. Tax season can be hectic. Stay organized by keeping track of your documents and receipts. This will make it easier to file your taxes and avoid any last-minute scrambling.
  5. Don’t forget about other deductions. There are many other deductions that you may be eligible as childcare proffesionals. These include things like advertising, supplies, and mileage. Be sure to talk to your accountant or tax preparer to see what other deductions you may be able to take.
  6. Don’t wait until the last minute. The earlier you start preparing for tax season, the better. If you wait until the last minute, you’re more likely to make mistakes and miss out on deductions.
  7. Embrace new technologies. If you were too busy last year to keep track of all your expenses, we have a solution for you, KidKare Accounting software. KidKare Accounting is an easy-to-use software that allows you to enter all your expenses and income from the beginning of the year. This information will enable you to generate a series of reports that will be extremely helpful at tax time. Our KidKare Accounting software is only available for family childcare providers.
    Learn more at this link.

By following these tips, you can make tax season a breeze. So take a deep breath and get started. You’ve got this!

Extra resources:

10 record-keeping tax tips for the new provider by Tom Copeland.

Related Post

CACFP Menus

The secret behind great CACFP menus, according to our providers.

With the help of our providers, we've gathered a nice helping of advice and creative meal suggestions just for you.

Download our CACFP menus ebook!

Enroll & Edit Participants

Manually Enroll Participants

Import Rosters via Spreadsheet

Edit Participant Details

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Milk

Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports

Claim

Submit Claim Data to Sponsor

Set Up Your Account

Manage Client Information

Enroll Sites

Center Admin Permissions

Send Welcome Letter to Sites

Advance Claim Month

Add Additional Admin Users

eForms

Add a Digital Signature for eForms

eForms Settings

Customize eForms Email Templates

Send Renewal Invitations via eForms

Send New Enrollments via eForms

Guardians View of an eForms Enrollment

View Status for Sponsors

View eForms Invitation Status Action Items

Approve & Renew Forms

Print Completed eForms

Expenses

Manage and Verify Receipts

Manage Vendors

Menus & Attendance

Menu Templates

Create Master Menus

Copy and Paste Menus

Assign Menus to Sites

Center Daily Menu

Center Menu Calendar

Center Daily Attendance

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Milk

Milk Audit

Claims

Activate Children

Track Received Claims

Process Claims/Reprocess Claims

Submit Claims to State

Upload to CNP

Advance Claim Month

List Claims

What if my site doesn’t send me their claim?

What if my site needs to make changes after they send their claim?

What if I need to make changes but I’ve already marked my claim as submitted?

Get Your Site Setup

Access site admin login

Add site level permissions and users

Tools

Messages

School Calendar

Tools Menu

Expenses

Vendors & Receipts

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Claims

List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State

Claims Training

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login

Reports

Infant Feeding Report

Milk Audit Report

Claim Manual Report

Claims

Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

State Upload File and Submitting to CNP

Mark Claim as Submitted

Milk

Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below https://app.kidkare.com/#/login/ 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email success@kidkare.com 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.

Reports

Review OER for Sponsors

Reports in CX

Reports Training

Start Your Free Trial

KidKare Food Program Software is a solution for single location childcare centers that submit claims directly to their state.​

Start Your Free Trial

KidKare Food Program Software is a solution for single location childcare centers that submit claims directly to their state.​

Schedule your
KidKare demo today

Be able to schedule a demo by filling out the form.

Subscribe to our communications.

Join our email list today and stay in the loop with all the latest news and exciting developments.

Schedule your
KidKare demo today

Start Your Free Trial

KidKare Food Program Software is a solution for single location childcare centers that submit claims directly to their state.​

Non Congregate Sites

How to enroll a NC site

Entering Meal Deliveries

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Free eBook:

Food Program Menus

Get our free ebook by subscribing to our monthly Newsletter, The Monthly Minute by KidKare.

Every month you will receive tips and tools to help you understand and master the Food Program.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Get Started Now with KidKare Food Program

Built exclusively for single-location childcare centers submitting claims directly to their state.

Get Help

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).

Start your 30-day trial

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

Roster

Roster Upload Explanation

Set Up Your Site

Import Your Roster

Creating Roles and Permissions

Creating Center Staff Logins

Get Trained

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Webinar Recordings

Getting Started, Rosters & Meal Counts

Menus

Reports

Claims

Set Up Your Account

Manage Sponsor Information

Enroll Sites

Create Additional Admin Logins

Create Menus

Create Master Menus (Required)

Copy & Paste Menus

Assign Menus to Locations

Setup Vendor with Menu Access

Sponsor Monthly Tasks

Sponsor Attendance / Bulk Entry

Enter Receipts (Required)

Advance Claim Month

Claims

Track Received Claims

Mark Centers Claim for Processing

Review Claims before Submitting to State

Submit Claim to State

Advance Claim Month

State Claims List

Site Training Videos

Marking Meals & Attendance

How to Complete a Satellite Form

Submit Claims to Sponsor

How Sites view Menu Production Records

Reports

Admin Reports (Non-menu)

SFSP Sponsor Menu Reports

Disbursement Journal & Status Report

It’s quick and easy to get started

Just enter your email address below and we’ll set up a free 30 day trial just for you.

We believe in the application so much, that we know you’ll love it.