KidKare Food Program Software

Say ‘Goodbye’ to piles of CACFP Paperwork

Eliminate stress, maximize Food Program reimbursement, and automate your claims calculation process with KidKare Food Program Software.

Start a 14-day trial today

KidKare Food Program Software is a solution for childcare centers that submit claims directly to their state.​

KidKare Simplifies Compliance for Food Program Management

Participating in the Food Program takes a lot of time and energy. From attendance to meal counts to milk audits and more, it can be hard to keep track of everything, but with the help of KidKare, the process is much simpler.

Start a 14-day trial today
Take the hassle out of meal counts ​

Attendance and meal counts are the heart of the Food Program—this is how you get reimbursed.

With two simple clicks, you can quickly and accurately record meal counts and attendance on KidKare.

Plus laptop device
Plus mobile device
Spend less time on CACFP claim calculations

Save time and energy by automating claim calculation process and ensuring the accuracy of the generated reports.

With KidKare, your center can spend less time on manual calculations and tedious paperwork.

Create & record CACFP approved menus in minutes

You can plan all menus for the day, estimate attendance to see estimated required quantities, and print menu production records from the same page.

Plus KidKare contains a wide range of CACFP-approved food ready to be included in your menus.

Plus laptop device
Be on track of milk purchases

Make informed decisions on your milk inventory: when to restock and how much to purchase to prevent potential milk shortage.

Enroll kids with KidKare eForms

Send, receive, and store enrollment paperwork online, eliminating the need for paper forms and manual processes.

Switch to automated claim reports

You will no longer have to manually calculate your claims. Our software runs over 200 edit checks to ensure everything is accurate and error-free.

How does it work:
KidKare Food Program Software is a great help for you to participate in the Food Program, from enrollment of children to submitting your claims without errors to your state.

Take a look for yourself:

When enrolling children, you have choices: manually enter child information into KidKare, send eForms to parents, or import children.

Paper is taken out of the equation. 

Meal counts and attendance can be easily recorded on any device at point-of-service in each classroom.

Use the Milk Audit to compare the amount of milk purchased with the amount of milk needed, based on menus and meal counts.

Record infant and non-infant meals separately to meet meal pattern requirements for each.

Set up menu templates for even faster meal planning!

Be confident that your claims are error-free. Goodbye to costly mistakes.

"I recently set this software up for my mom's daycare. We, as well as the parents love the software so far."

KidKare User

"It is a great app for bigger businesses and businesses that want to be organized."

KidKare User

"Very good application that lets you manage your kids day care activity efficiently."

KidKare User

KidKare Food Program 
Subscription Includes:
Ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.

KidKare eForms​

Send, receive, and store enrollment paperwork online, eliminating the need for paper forms and manual processes.

Milk Audit

View the Milk Audit and plan for possible shortages.

Automated Income Eligibility

Calculates reimbursement rates based on income.

Meals Counts

Record point-of-service meal counts on any device.

Food Tool

Browse hundreds of food items to create menus and customize your own.

CACFP Claim Calculation

Over 200 edit checks on food and attendance.


Record kids’ attendance by using the check-in/check-out feature.

Unlimited Users

Unlimited users with options to set roles and permissions.

Access From Any Device

Login to a web-based app from anywhere.

Let's get started

Save time. Focus on kids. Make the CACFP process easy with no paper.

KidKare Food Program Price


Per month

Your subscription fee is an eligible Food Program expense.

Charges are non-refundable.

Cancellations are effective at the end of the subscription period.

Request your 14-day trial for our KidKare Food Program software!

KidKare Food Program Software is a solution for childcare centers that submit claims directly to their state.​

What is your business?

Frequently Asked Questions

Unlimited. KidKare Food Program can be used by an unlimited number of users, making it easy for everyone in your site to access and use the software.

Yes. States cannot endorse or prevent a participating institution from using tools to help comply with program requirements. KidKare Food Program is designed to help institutions comply with the Child and Adult Care Food Program (CACFP) requirements, regardless of the state you are in*
For more information contact KidKare or your state directly.

KidKare Food Program is designed to help childcare businesses comply with USDA requirements; KidKare Food Program is regularly updated to ensure that it stays in compliance with CACFP regulations.

KidKare Food Program stores all data in a secure and protected database. Reports are stored and accessible any time you need them. KidKare Food Program also offers features to help you export your data to other programs, such as Microsoft Excel.

Yes. You can export any report at any time in PDF format and can be accessed and printed at any time.

Webinar Recordings

Getting Started, Rosters & Meal Counts





Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

Set Up Your Account

Install Minute Menu CX

Install Minute Menu CX

Follow the instructions below to download and install Minute Menu CX. You can install Minute Menu CX on as

many computers you need. The same link provided in this article can also be used by centers to install their

version of the software. For system requirements, see System Requirements.

1. Click here to download Minute Menu CX.

2. Depending on your browser settings, the file downloads automatically, or you are prompted to save or run it.

  • If it downloads automatically, open the file when it finishes downloading to begin the installation process.


  • If prompted, click Run. Depending on your browser, this option may be Open, or you may need to check the Run From Its Current Location box and click OK. Once the download finishes, you may be prompted to run it again.

3. The installation wizard opens. Click Next and follow the on-screen prompts to complete installation. We strongly recommend that you install Minute Menu CX in the default location and that you do not change any of the options during installation.

4. Once the installation process is complete, click Finish. Minute Menu CX opens automatically, and you are prompted for your password.

5. Enter your user name and password. You should have received this information from Minute Menu or (centers) from your food program sponsor’s main office.

6. Click Login.

To access Minute Menu CX in the future, double-click  on your desktop. You are prompted for login information each time, unless you check the Remember Login and Password box when logging in.

Check Your Currently Installed Software Version

To see which version of Minute Menu CX is installed on your machine:

1. Open Minute Menu CX.

2. Click the Help menu and select About Minute Menu CX. The About Minute Menu CX dialog box opens. The version number displays at the top.

Upgrade Minute Menu CX

To upgrade Minute Menu CX:

1. Open Minute Menu CX.

2. Click the Administration menu and select Upgrade Software. The installation wizard opens.

3. Follow the on-screen prompts to install the upgrade.  Note that you must upgrade CX on each individual machine on which it is installed.


Submit Claim Data to Sponsor


Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports


Adding Vendors

Quick Entry Receipt

Itemized Receipts

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login


Infant Feeding Report

Milk Audit Report

Claim Manual Report


Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs


Welcome Letter to Sites

Enroll Sites

Add a Center


Adding Vendors

Quick Entry Receipt

Itemized Receipts

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.

Set Up Your Account

Update Sponsor Info

Record Attendance & Meal Counts

Record Attendance and Meal Counts

Estimate Attendance


SFSP Admin Reports (Non-menu)

SFSP Sponsor Menu Reports

Start your 30-day trial

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

KidKare for Sites

Marking Meals & Attendance

Sponsor Attendance/Bulk Entry

Submit Claims to Sponsor

Menu Production Record

Satellite Form

SFSP Site Users and Permissions

KidKare for Admin Overview


Track Received Claims

Mark Centers Claim for Processing

Submit Claim to State

Advance Claim Month

State Claims List

Balance State Funds


Enter Receipts

Disbursement Journal & Status Report

Set Up Your Account

Create Master Menu

Copy & Paste Menus

Assign Menus to Locations

Setup Vendor with Menu Access

Set Up Your Account

Install Minute Menu CX
(Google Chrome)

Install Minute Menu CX

Manage Sponsor Information

Enroll Sites

Create Staff Logins

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Get Help

Get Trained


Roster Upload Explanation


Roster Upload Explanation

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).


Create and Manage Menu Templates

How to Build a Master Menu

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

Buy Now KidKare Food Program for Your Center

Ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.

Start your 14-day trial

KidKare Food Program software is ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.


List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State


Review OER for Sponsors

Reports in CX


Vendors & Receipts



School Calendar

Tools Menu


Milk Audit

Observer & Monitoring​

Monitoring Reviews

Observer Mode

Manage Children

Activate Children

It’s quick and easy to get started

Just enter your email address below and we’ll set up a free 30 day trial just for you.

We believe in the application so much, that we know you’ll love it.