KidKare For Sponsors

Take back hours of your time with KidKare

Our sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and your CACFP centers and homes. Get accurate daily reports with rich data to help you track your Food Program records.

Transform Your Food Program
Get our sponsor software for your organization & a platform for your sites & homes.

CACFP Sponsor Organization

A CACFP Sponsor is an organization that provides administrative, financial, educational, and nutritional tools and support to help CACFP participants (centers and homes) remain CACFP compliant. ​

KidKare for Sponsors Software​

▪️Electronic Claims
▪️Real-Time Data​
▪️Extensive Reports​
▪️Ensure Compliance​
▪️Maximize Reimbursement ​

CACFP Participant

Public or private non-profit organizations or eligible for-profit organizations: (i.e. Childcare learning centers/homes, Head Start programs, Adult care facilities, At Risk, SFSP).

KidKare for Participants Software​

▪️Enroll Kids Electronically​
▪️Track Attendance​
▪️Plan & Record Meals​
▪️Send Claims To Sponsor Electronically​

Sponsor saved in one year​ using our software


Healthy meals served


Children served​


Childcare homes & centers served


Don't let CACFP compliance get you down

Monitoring and following the most recent policies is essential for ensuring compliance with CACFP requirements.


National & State

Our software is always up-to-date with ever-changing national and state policies.

We follow all USDA and all state regulations for CACFP.

Electronic Claims

Run over 200 edit checks for missing information or compliance problems and see any errors before you submit your claim.

Finding and fixing errors may result in a higher reimbursement!

Real-time data is at your fingertips 24-7, so you always know where your food program operation stands.


You have everything you need to ensure compliance and prepare for audits, thanks to 75 reports and customizable export files.


View participant accounts any time, anywhere. Provide technical assistance or catch errors before processing claims or conducting reviews.


Customize, complete, sign, and validate center reviews electronically on any device with internet access.

Learn More >

Maximize Reimbursement

Level up your CACFP reimbursement

Get paid what you deserve! Make sure your participants record creditable CACFP food items and maximize their CACFP reimbursements.


Control the foods your participants can select when recording menus. As a sponsor, you can add, remove, and change foods anytime.
Grain Ounce

Set up standard grain ounce equivalents calculations on your food list—we do the math for you. Worried about brand differences? Participants can override the standard when recording meals.

Menu Production

Make sure your participants are serving the right amounts—and be able to prove it at any time.

Infant Menus

Require your participants to record infant menus for each individual infant.


Compare the amount of milk purchased with the amount of milk needed—based on your centers’ menus and meal counts. Our milk audit also looks at attendance and receipts.

* Feature available only for Center Sponsors.

Sponsor Master
Create master menus and push them to your participants. Not only will your participants have an easier time with data entry, you will have confidence that menus are creditable.
  • - Reduce labor costs by automating claim calculations, enrollment and eligibility, monitoring, reporting and more.
  • - Collect and store enrollment and income verification paperwork without the paper!
  • - Let your participants record their receipts or record them yourself in the sponsor software. Our software totals them for you & you can always ensure they are accurate.
  • - Errors automatically flagged for participants to fix. Staff focuses on nutrition training and best practices.

Frequently Asked Questions

You can create individual invoices that are emailed to parents and you also have the option to make invoices recurring. If you sign up for ePay, the parents will be able to make payments online.

Yes, subscribers to the Accounting feature will have the option to use ePay. ePay is an optional product that may require a separate fee.

You can quickly and easily enter expenses, mileage, hours and care so that you can claim them as business expenses. The program can also calculate the time/space % for your home, so that you can claim the parts of your home that you use for your business (play area, office area, kitchen, etc.) on your taxes.

KidKare will help you with documenting important information related to your tax claim, store this data for you for years to come, allow you to print important tax documents, and make it easy to stay current and organized throughout the year!

We offer a free 30 day trial of the Accounting features. After that we will begin charging $99 + tax per year.

No need to download anything new to use KidKare — just open any browser from any device with an internet connection, and navigate to the KidKare App to login. This works on desktop computers, mobile phones, and tablets.

KidKare help and support provide you with access to free training webinars, recorded videos, and useful help articles.

Go to Home > My Site. Select the Cancel Subscription option in the business detail section. For additional assistance please contact our support team.

Frequently Asked Questions

Yes. The enrollment, re-enrollment, and tracking features in Minute Menu increase the accuracy of your participation records. Do you want to learn more about Minute Menu Software? Request a demo today!

Yes. The milk audit in Minute Menu is used to compare the amount of milk purchased with the amount of milk that was needed based on menus and meal counts. Learn more about our milk audit report.

Yes. Minute Menu can help you manage summer feeding and at-risk tracking! This feature aligns with USDA Summer Food Service Program guidelines, and is great for centers whose population changes during the summer months.

Yes, the monthly charge per center is based on claim volume submitted through our software. Typically, centers average $29-$59/month.

Yes, they can! Your providers can use any device and any browser to record and submit their claims online using KidKare. Learn more about how to submit a claim.

Yes. Our database is filled with thousands of food items to choose from when creating your food lists for your providers. You can choose to limit quantities of certain items, or keep them off your list completely. Minute Menu is already set up to follow the food rules for the USDA CACFP meal pattern requirements, but you can also set up your own food rules for your providers.

No. KidKare is offered completely free of charge for your providers with the purchase of a Minute Menu plan. To learn more request a demo!

Yes, monitors can use our online review feature for conducting provider reviews that integrate seamlessly into your Minute Menu software.  For more info please visit our help page.

Yes, those that are hands-on with Minute Menu will require training. With most of our plans, we provide extensive implementation training and a one free hour of support per month. Our support site is filled with help articles, videos, and webinars to provide your support staff with continuous support.

Administrators can determine and manage approved vendors inside Minute Menu. This can be managed to only allow centers to enter receipts associated with approved vendors. Request a demo to learn more about Minute Menu.

Yes, you can! Minute Menu has a database of over 3,000 food items including items from the food buying guide to choose from when planning meals and menus. With Minute Menu you can plan meals, publish weekly or monthly menus, project food quantities and more. To learn more about our Minute Menu product, request a demo today!

Become a Sponsor

Click on your state in the map below to learn more about the Child and Adult Care Food Program (CACFP) in your state.

Interested in joining a sponsor instead?

Subscribe to our communications.

Join our email list today and stay in the loop with all the latest news and exciting developments.


Infant Feeding Report

Milk Audit Report

Claim Manual Report

Menus & Attendance

Menu Templates

Create Master Menus

Copy and Paste Menus

Assign Menus to Sites

Center Daily Menu

Center Menu Calendar

Center Daily Attendance

Enroll & Edit Participants

Manually Enroll Participants

Import Rosters via Spreadsheet

Edit Participant Details


Add a Digital Signature for eForms

eForms Settings

Customize eForms Email Templates

Send Renewal Invitations via eForms

Send New Enrollments via eForms

Guardians View of an eForms Enrollment

View Status for Sponsors

View eForms Invitation Status Action Items

Approve & Renew Forms

Print Completed eForms

Set Up Your Account

Manage Client Information

Enroll Sites

Center Admin Permissions

Send Welcome Letter to Sites

Advance Claim Month

Add Additional Admin Users


Submit Claim Data to Sponsor


Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports


Adding Vendors

Quick Entry Receipt

Itemized Receipts

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login


Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

State Upload File and Submitting to CNP

Mark Claim as Submitted


Milk Audit


Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs


Adding Vendors

Quick Entry Receipt

Itemized Receipts

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.


Manage and Verify Receipts

Manage Vendors


Activate Children

Track Received Claims

Process Claims/Reprocess Claims

Submit Claims to State

Upload to CNP

Advance Claim Month

List Claims

What if my site doesn’t send me their claim?

What if my site needs to make changes after they send their claim?

What if I need to make changes but I’ve already marked my claim as submitted?

Schedule your
KidKare demo today

Be able to schedule a demo by filling out the form.

Get Help

Free eBook:

Food Program Menus

Get our free ebook by subscribing to our monthly Newsletter, The Monthly Minute by KidKare.

Every month you will receive tips and tools to help you understand and master the Food Program.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Webinar Recordings

Getting Started, Rosters & Meal Counts





SFSP Admin Reports (Non-menu)

SFSP Sponsor Menu Reports

KidKare for Sites

Marking Meals & Attendance

Sponsor Attendance/Bulk Entry

Submit Claims to Sponsor

Menu Production Record

Satellite Form

SFSP Site Users and Permissions

KidKare for Admin Overview


Track Received Claims

Mark Centers Claim for Processing

Submit Claim to State

Advance Claim Month

State Claims List

Balance State Funds


Enter Receipts

Disbursement Journal & Status Report

Set Up Your Account

Create Master Menu

Copy & Paste Menus

Assign Menus to Locations

Setup Vendor with Menu Access

Set Up Your Account

Install Minute Menu CX
(Google Chrome)

Install Minute Menu CX

Manage Sponsor Information

Enroll Sites

Create Staff Logins

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Get Trained

Get Your Site Setup

Access site admin login

Add site level permissions and users


Roster Upload Explanation


Roster Upload Explanation

Start your 30-day trial

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

Buy Now KidKare Food Program for Your Center

Ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.

Start your 14-day trial

KidKare Food Program software is ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.


List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State

Claims Training


Review OER for Sponsors

Reports in CX

Reports Training


Vendors & Receipts



School Calendar

Tools Menu

It’s quick and easy to get started

Just enter your email address below and we’ll set up a free 30 day trial just for you.

We believe in the application so much, that we know you’ll love it.