ALL-IN-ONE CACFP & SFSP SOLUTION FOR STATE

As a leading provider of digital solutions for CACFP and SFSP, we are proud to have dedicated 30 years to pioneering compliance through secure technology. Today, programmatic excellence is made possible nationwide through our innovative partnership with Directors & Reviewers from Coast to Coast.

Schedule your demo today.

Trusted by
75,000+ participants

234M+ healthy meals served on KidKare in 2022

Presence in all
50 states

Without KidKare
With KidKare
We ensure compliance
Our software is always up-to-date with the latest national and state policies.

KidKare complies with all USDA and State Regulations for CACFP and SFSP.

Efficient Oversight

KidKare's Observer Mode allows for transparent, read-only access to daily records of all program participants, across all program types. This standardized, secure platform promotes efficiency by identifying precursors to non-compliance and reporting them to reviewers before they become systemic recurring non-compliance.

Audit Excellence

We’re dedicated to saving State Review Staff time through the ability to pre-audit records from any device, supporting effective use of their regulatory expertise for providing technical assistance and ensuring that program funds facilitate equitable access to healthy meals in all communities.

Exceptional Program Integrity

KidKare offers over 200 audit edit checks to help states identify small mistakes before they rise to the scale and frequency of serious deficiency. Our solution helps address the risk factors arising from staff shortages, inflationary food costs, and overburdened State Review Staff.
KidKare Solutions

KidKare empowers state staff by providing transparent and real-time communication along with expert regulatory guidance.

State Directors

Current issues:

Standardized Recordkeeping

KidKare simplifies recordkeeping and reporting, providing documentation to meet federal and state compliance standards for all home and center sponsors.

Technical Assistance

Real-time access to compliance errors allows state staff to efficiently address mistakes, improving participant success and program compliance.

Remove Barriers to Participation

Childcare providers cite excessive paperwork as the main obstacle to child nutrition programs. KidKare software, accessible on any device, helps to increase compliance & ensure creditable meals are reimbursed.

Budget Savings

KidKare saves at least 8 hours of staff time per review, removes the need for over 6 documents, and avoids the hassle of reviewing and validating compliance with regulations and policies. It also helps eliminate common reviewing findings and eliminates the need for terminal action in the long run.

National & State Policies

Claim Upload

Technical Assistance

Field Review Staff

Current issues:

Automate Free & Reduced-Price Forms

Electronically enroll children, capture state income eligibility from parents, including digital signatures. No paper, no incomplete docs, less mistakes.

Electronic Attendance & POS Meal Counts

State agencies can now restrict meal and attendance record recording to end-of-day for homes and point-of-service for centers, ensuring accuracy and timeliness.

Observer Mode

Get instant participant records to pre-audit & save time on-site. KidKare helps State Reviewers provide technical assistance & enables agencies to monitor activities & verify data accuracy before claim

Electronic Processing

Stop searching for errors in documents and let KidKare's 200+ edit checks show potential non-compliance areas for State Review.

Individual Infant Menus

Online Reviews​

Milk Audit​

State Controlled Food List​

Extensive Reports

Grain Ounce Equivalents

Claim calculation methods.

KidKare supports real-time communication between program participants and state staff. It unifies efforts to ensure healthy meals and reduces costs for the taxpayer.​

Actual
Counts

Claiming
Percentage

Blended
Meal Rate

Claim calculation methods.

KidKare supports real-time communication between program participants and state staff. It unifies efforts to ensure healthy meals and reduces costs for the taxpayer.​

Actual
Counts

Claiming
Percentage

Blended
Meal Rate

Unlock maximum CACFP funds

KidKare is highly configurable, innovative, & diverse solutions for the Food Program & SFSP.

Our software provides risk indicators. Look at the data below from one of the largest states receiving over $4M in CACFP funds from Oct 21 to Feb 23.

Boost participation & save time

KidKare's robust solution reduces paperwork, boosts participation rates, saves time and resources for state agencies, and improves claims accuracy.

See below how KidKare is making a difference in the CACFP in Texas and Louisiana.

KidKare in
Louisiana

Louisiana has invested in KidKare as their CACFP state-wide solution.

Louisiana is leading the way in ensuring program consistency and adherence by providing KidKare solutions for licensed CACFP participants that standardizes program practices and allows for statewide data accessibility.

KidKare in Texas

Helping providers across Texas streamline CACFP requirements and reduce paperwork.

Texas has 10,861 licensed childcares, but only 54% participate in the CACFP program due to excessive paperwork. This results in children missing out on healthy meals and strains state resources.

KidKare's robust solution reduces paperwork, boosts participation rates, saves time and resources for state agencies, and improves claims accuracy.

Currently 66% of CACFP participants in Texas use KidKare.

3,393 (66%) out of 5,853 License CACFP childcares utilize KidKare solutions in TX.

Sponsored Homes
2,109 Users
Sponsored Centers
1,186 Users
Single Location Centers
98 Users

Total: 3,393 users

5/5

"There was a site that I was about to sign out of the program for deficiencies - but they got on KidKare, the reviewer went out and they had a perfect review."

- CACFP Program Manager

5/5

"Struggled with milk calculations and had deficiencies from the last visits. KidKare provides Constant TA and provides real time coaching for our users"

-CACFP Program Manager

5/5

"I went to visit and the site had started KidKare on their own and had already submitted January’s claims. It was a complete 180 from the last visit!"

- CACFP Program Manager

How KidKare compares

Institutions that use center management software for CACFP attendance and meals require manual verification by state reviewers for compliance. KidKare automates and validates this process, resulting in significant time savings and greater consistency in state administrative reviews.

KidKare Procare Brightwheel
Attendance & Pos Meal Counts img.icons8-2 img.icons8-2 img.icons8-2
eForms img.icons8-2 img.icons8-1
Tiering img.icons8-2 img.icons8-1
Menus & Production Records img.icons8-2 img.icons8-1
Nutrition Tools img.icons8-2 img.icons8-1
Individualized Infant Menus img.icons8-2 img.icons8-1
Milk Audit img.icons8-2 img.icons8-1
Receipts & Non-Profit For Service Reporting img.icons8-2 img.icons8-1
Monitoring img.icons8-2 img.icons8-1
Serious Deficiency Process Tracking img.icons8-2 img.icons8-1
Claims Calculation & Submission Batching img.icons8-2 img.icons8-1
Capacity Verification img.icons8-2 img.icons8-1
Issues CACFP Payments img.icons8-2 img.icons8-1
Robust Reporting img.icons8-2 img.icons8-1

Customized Plans for Your State

Increase CACFP participation in your State. Save time & resources with KidKare. Get real-time data from participants.

Get started.
Our secure software is an administrator’s greatest resource in protecting program fidelity.

Our Partners

Webinar Recordings

Getting Started, Rosters & Meal Counts

Menus

Reports

Claims

Claims

Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

Set Up Your Account

Install Minute Menu CX

Install Minute Menu CX

Follow the instructions below to download and install Minute Menu CX. You can install Minute Menu CX on as

many computers you need. The same link provided in this article can also be used by centers to install their

version of the software. For system requirements, see System Requirements.

1. Click here to download Minute Menu CX.

2. Depending on your browser settings, the file downloads automatically, or you are prompted to save or run it.

  • If it downloads automatically, open the file when it finishes downloading to begin the installation process.

 

  • If prompted, click Run. Depending on your browser, this option may be Open, or you may need to check the Run From Its Current Location box and click OK. Once the download finishes, you may be prompted to run it again.

3. The installation wizard opens. Click Next and follow the on-screen prompts to complete installation. We strongly recommend that you install Minute Menu CX in the default location and that you do not change any of the options during installation.

4. Once the installation process is complete, click Finish. Minute Menu CX opens automatically, and you are prompted for your password.

5. Enter your user name and password. You should have received this information from Minute Menu or (centers) from your food program sponsor’s main office.

6. Click Login.

To access Minute Menu CX in the future, double-click  on your desktop. You are prompted for login information each time, unless you check the Remember Login and Password box when logging in.

Check Your Currently Installed Software Version

To see which version of Minute Menu CX is installed on your machine:

1. Open Minute Menu CX.

2. Click the Help menu and select About Minute Menu CX. The About Minute Menu CX dialog box opens. The version number displays at the top.

Upgrade Minute Menu CX

To upgrade Minute Menu CX:

1. Open Minute Menu CX.

2. Click the Administration menu and select Upgrade Software. The installation wizard opens.

3. Follow the on-screen prompts to install the upgrade.  Note that you must upgrade CX on each individual machine on which it is installed.

Claim

Submit Claim Data to Sponsor

Milk

Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login

Reports

Infant Feeding Report

Milk Audit Report

Claim Manual Report

Milk

Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs

Sites

Welcome Letter to Sites

Enroll Sites

Add a Center

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below https://app.kidkare.com/#/login/ 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email success@kidkare.com 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.

Set Up Your Account

Update Sponsor Info

Record Attendance & Meal Counts

Record Attendance and Meal Counts

Estimate Attendance

Reports

SFSP Admin Reports (Non-menu)

SFSP Sponsor Menu Reports

Start your 30-day trial

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

KidKare for Sites

Marking Meals & Attendance

Sponsor Attendance/Bulk Entry

Submit Claims to Sponsor

Menu Production Record

Satellite Form

SFSP Site Users and Permissions

KidKare for Admin Overview

Claims

Track Received Claims

Mark Centers Claim for Processing

Submit Claim to State

Advance Claim Month

State Claims List

Balance State Funds

Receipts

Enter Receipts

Disbursement Journal & Status Report

Set Up Your Account

Create Master Menu

Copy & Paste Menus

Assign Menus to Locations

Setup Vendor with Menu Access

Set Up Your Account

Install Minute Menu CX
(Google Chrome)

Install Minute Menu CX
(Edge)

Manage Sponsor Information

Enroll Sites

Create Staff Logins

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Get Help

Get Trained

Roster

Roster Upload Explanation

Roster

Roster Upload Explanation

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).

Menus

Create and Manage Menu Templates

How to Build a Master Menu

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

Buy Now KidKare Food Program for Your Center

Ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.

Start your 14-day trial

KidKare Food Program software is ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.

Claims

List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State

Reports

Review OER for Sponsors

Reports in CX

Expenses

Vendors & Receipts

Tools

Messages

School Calendar

Tools Menu

Milk

Milk Audit

Observer & Monitoring​

Monitoring Reviews

Observer Mode

Manage Children

Activate Children

It’s quick and easy to get started

Just enter your email address below and we’ll set up a free 30 day trial just for you.

We believe in the application so much, that we know you’ll love it.