As a leading provider of digital solutions for CACFP and SFSP, we are proud to have dedicated 30 years to pioneering compliance through secure technology. Today, programmatic excellence is made possible nationwide through our innovative partnership with Directors & Reviewers from Coast to Coast.

Schedule a call today.

Trusted by
75,000+ participants

234M+ healthy meals served on KidKare in 2022

Presence in all
50 states

Without KidKare
With KidKare
We ensure compliance
Our software is always up-to-date with the latest national and state policies.

KidKare complies with all USDA and State Regulations for CACFP and SFSP.

Efficient Oversight

KidKare's Observer Mode allows for transparent, read-only access to daily records of all program participants, across all program types. This standardized, secure platform promotes efficiency by identifying precursors to non-compliance and reporting them to reviewers before they become systemic recurring non-compliance.

Audit Excellence

We’re dedicated to saving State Review Staff time through the ability to pre-audit records from any device, supporting effective use of their regulatory expertise for providing technical assistance and ensuring that program funds facilitate equitable access to healthy meals in all communities.

Exceptional Program Integrity

KidKare offers over 200 audit edit checks to help states identify small mistakes before they rise to the scale and frequency of serious deficiency. Our solution helps address the risk factors arising from staff shortages, inflationary food costs, and overburdened State Review Staff.
KidKare Solutions

KidKare empowers state staff by providing transparent and real-time communication along with expert regulatory guidance.

State Directors

Current issues:

Standardized Recordkeeping

KidKare simplifies recordkeeping and reporting, providing documentation to meet federal and state compliance standards for all home and center sponsors.

Technical Assistance

Real-time access to compliance errors allows state staff to efficiently address mistakes, improving participant success and program compliance.

Remove Barriers to Participation

Childcare providers cite excessive paperwork as the main obstacle to child nutrition programs. KidKare software, accessible on any device, helps to increase compliance & ensure creditable meals are reimbursed.

Budget Savings

KidKare saves at least 8 hours of staff time per review, removes the need for over 6 documents, and avoids the hassle of reviewing and validating compliance with regulations and policies. It also helps eliminate common reviewing findings and eliminates the need for terminal action in the long run.

National & State Policies

Claim Upload

Technical Assistance

Field Review Staff

Current issues:

Automate Free & Reduced-Price Forms

Electronically enroll children, capture state income eligibility from parents, including digital signatures. No paper, no incomplete docs, less mistakes.

Electronic Attendance & POS Meal Counts

State agencies can now restrict meal and attendance record recording to end-of-day for homes and point-of-service for centers, ensuring accuracy and timeliness.

Observer Mode

Get instant participant records to pre-audit & save time on-site. KidKare helps State Reviewers provide technical assistance & enables agencies to monitor activities & verify data accuracy before claim

Electronic Processing

Stop searching for errors in documents and let KidKare's 200+ edit checks show potential non-compliance areas for State Review.

Individual Infant Menus

Online Reviews​

Milk Audit​

State Controlled Food List​

Extensive Reports

Grain Ounce Equivalents

Claim calculation methods.

KidKare supports real-time communication between program participants and state staff. It unifies efforts to ensure healthy meals and reduces costs for the taxpayer.​



Meal Rate

Claim calculation methods.

KidKare supports real-time communication between program participants and state staff. It unifies efforts to ensure healthy meals and reduces costs for the taxpayer.​



Meal Rate

Unlock maximum CACFP funds

KidKare is highly configurable, innovative, & diverse solutions for the Food Program & SFSP.

Our software provides risk indicators. Look at the data below from one of the largest states receiving over $4M in CACFP funds from Oct 21 to Feb 23.

Boost participation & save time

KidKare's robust solution reduces paperwork, boosts participation rates, saves time and resources for state agencies, and improves claims accuracy.

See below how KidKare is making a difference in the CACFP in Louisiana.

KidKare in

Louisiana has invested in KidKare as their CACFP state-wide solution.

Louisiana Department of Education has partnered with KidKare to provide our software to every CACFP participant in the state and establish a best-in-class system for State staff program management.

Seeing significant traction among those on-boarded and claiming, in March 2023, Louisiana made history by mandating the software for every site.

Today, every meal claimed in the state is counted, tracked and analyzed through KidKare. Participants have provided strong feedback that this has made the program more accessible than ever before and the State Team has seen staff efficiency, program friction mitigation and overall, improved program outcomes across the board.

State Admins
24 Users
456 Users
993 Users
Home Providers
6,792 Users
571 Users


How KidKare Compares

Institutions that use center management software for CACFP attendance and meals require manual verification by state reviewers for compliance. KidKare automates and validates this process, resulting in significant time savings and greater consistency in state administrative reviews.

KidKare Procare Brightwheel
Attendance & Pos Meal Counts img.icons8-2 img.icons8-2 img.icons8-2
eForms img.icons8-2 img.icons8-1
Tiering img.icons8-2 img.icons8-1
Menus & Production Records img.icons8-2 img.icons8-1
Nutrition Tools img.icons8-2 img.icons8-1
Individualized Infant Menus img.icons8-2 img.icons8-1
Milk Audit img.icons8-2 img.icons8-1
Receipts & Non-Profit For Service Reporting img.icons8-2 img.icons8-1
Monitoring img.icons8-2 img.icons8-1
Serious Deficiency Process Tracking img.icons8-2 img.icons8-1
Claims Calculation & Submission Batching img.icons8-2 img.icons8-1
Capacity Verification img.icons8-2 img.icons8-1
Issues CACFP Payments img.icons8-2 img.icons8-1
Robust Reporting img.icons8-2 img.icons8-1

Customized Plans for Your State

Increase CACFP participation in your State. Save time & resources with KidKare. Get real-time data from participants.


"There was a site that I was about to sign out of the program for deficiencies - but they got on KidKare, the reviewer went out and they had a perfect review."

- CACFP Program Manager


"Struggled with milk calculations and had deficiencies from the last visits. KidKare provides Constant TA and provides real time coaching for our users"

-CACFP Program Manager


"I went to visit and the site had started KidKare on their own and had already submitted January’s claims. It was a complete 180 from the last visit!"

- CACFP Program Manager

KidKare for State Agencies
Our secure software is an administrator’s greatest resource in protecting program fidelity.

Our Partners

Subscribe to our communications.

Join our email list today and stay in the loop with all the latest news and exciting developments.


Infant Feeding Report

Milk Audit Report

Claim Manual Report

Menus & Attendance

Menu Templates

Create Master Menus

Copy and Paste Menus

Assign Menus to Sites

Center Daily Menu

Center Menu Calendar

Center Daily Attendance

Enroll & Edit Participants

Manually Enroll Participants

Import Rosters via Spreadsheet

Edit Participant Details


Add a Digital Signature for eForms

eForms Settings

Customize eForms Email Templates

Send Renewal Invitations via eForms

Send New Enrollments via eForms

Guardians View of an eForms Enrollment

View Status for Sponsors

View eForms Invitation Status Action Items

Approve & Renew Forms

Print Completed eForms

Set Up Your Account

Manage Client Information

Enroll Sites

Center Admin Permissions

Send Welcome Letter to Sites

Advance Claim Month

Add Additional Admin Users


Submit Claim Data to Sponsor


Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports


Adding Vendors

Quick Entry Receipt

Itemized Receipts

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login


Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

State Upload File and Submitting to CNP

Mark Claim as Submitted


Milk Audit


Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs


Adding Vendors

Quick Entry Receipt

Itemized Receipts

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.


Manage and Verify Receipts

Manage Vendors


Activate Children

Track Received Claims

Process Claims/Reprocess Claims

Submit Claims to State

Upload to CNP

Advance Claim Month

List Claims

What if my site doesn’t send me their claim?

What if my site needs to make changes after they send their claim?

What if I need to make changes but I’ve already marked my claim as submitted?

Schedule your
KidKare demo today

Be able to schedule a demo by filling out the form.

Get Help

Free eBook:

Food Program Menus

Get our free ebook by subscribing to our monthly Newsletter, The Monthly Minute by KidKare.

Every month you will receive tips and tools to help you understand and master the Food Program.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Webinar Recordings

Getting Started, Rosters & Meal Counts





SFSP Admin Reports (Non-menu)

SFSP Sponsor Menu Reports

KidKare for Sites

Marking Meals & Attendance

Sponsor Attendance/Bulk Entry

Submit Claims to Sponsor

Menu Production Record

Satellite Form

SFSP Site Users and Permissions

KidKare for Admin Overview


Track Received Claims

Mark Centers Claim for Processing

Submit Claim to State

Advance Claim Month

State Claims List

Balance State Funds


Enter Receipts

Disbursement Journal & Status Report

Set Up Your Account

Create Master Menu

Copy & Paste Menus

Assign Menus to Locations

Setup Vendor with Menu Access

Set Up Your Account

Install Minute Menu CX
(Google Chrome)

Install Minute Menu CX

Manage Sponsor Information

Enroll Sites

Create Staff Logins

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Get Trained

Get Your Site Setup

Access site admin login

Add site level permissions and users


Roster Upload Explanation


Roster Upload Explanation

Start your 30-day trial

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

Buy Now KidKare Food Program for Your Center

Ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.

Start your 14-day trial

KidKare Food Program software is ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.


List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State

Claims Training


Review OER for Sponsors

Reports in CX

Reports Training


Vendors & Receipts



School Calendar

Tools Menu

It’s quick and easy to get started

Just enter your email address below and we’ll set up a free 30 day trial just for you.

We believe in the application so much, that we know you’ll love it.