KidKare Webinars

We have a Product Demo webinar coming soon for Food Program Sponsors and Single-Location Centers Learn more >

CX Mandatory Release

We’re excited to announce that SSO Update for Minute Menu CX is LIVE. Learn more >

KidKare Webinars
Throughout the year, the KidKare team will host various webinars relating to CACFP, our features, and our different products.

Childcare software for

We make CACFP compliance easy.

For over 30 years, KidKare has provided innovative Food Program software solutions to childcare providers and sponsors.

KidKare Food Program
KidKare Accounting
Our Solutions
KidKare
Food Program
KidKare
Accounting
KidKare
For Sponsors

KidKare
Food Program

We know Child and Adult Care Food Program (CACFP) claims can be difficult & time-consuming to process, but with KidKare, the process is much simpler. You'll be able to catch errors that you could easily miss if you process claims by hand with our CACFP software.

Who should use it?
🏢 Single location childcare centers
(without a sponsor)

KidKare
Accounting

Designed for in-home childcare providers. We know you're a small business, and you have a lot on your plate. That's why we've made billing parents and tracking your expenses easier than ever.
Who should use it?
🏠 In-home childcare providers
(Whether they participate in the Food Program or not.)

KidKare
For Sponsors

Take back hours of your time. KidKare for Sponsors cut down on the hours you spend ensuring your USDA compliance. With our Food Program software, sponsors have everything they need to comply faster and more efficiently.
Who should use it?
🏠 Home Sponsors
🏢 Center Sponsors
KidKare
Food Program

The fastest way for childcare centers to process their Food Program (CACFP) claims.

KidKare Food Program is a full-service Food Program software solution for US-single location childcare centers. It helps you plan menus, track attendance, and communicate with parents, all while claiming Food Program reimbursements on time.

Today, more than 67,000 providers trust KidKare to keep them compliant with Food Program regulations.
Who should use it?
🏢 For single location childcare centers
(without a sponsor).
Try KidKare Food Program for free for 30 days.

Over 200 edit checks on food and attendance.

Plan your monthly menus and share them with parents with just a few clicks.

Record meal counts and attendance on any mobile device at point-of-service in each classroom.

Document what you spend on food and supplies to ensure compliance.

View the Milk Audit and plan for possible shortages.

Send and store enrollment paperwork online.

Stay connected with families with ease.

Important Features
KidKare
Messaging
Keep in communication with parents by sending updates throughout the day with KidKare’s messaging feature. Send bulk messages or individual messages according to your needs. Every message includes space for attachments, so you can send menus or other information to parents with a few simple clicks.
Health
Solutions
Record children’s temperatures on-site as they check-in. You can also send surveys to parents and screen them for illness before they arrive at your center.
Ounce Equivalents
Calculation
Record grains with the new grains ounce equivalents unit—without the math and the headache. This feature calculates grains ounce equivalents based on standard units of measurement, like cups.
Benefits
  • - Access documents on any device with an internet connection.
  • - Say goodbye to paper & save your documents digitally.
  • - Perform over 200 edit checks on food and attendance entries.
  • - Have confidence that all meal pattern requirements are met.

Try KidKare Food Program for free for 30 days.

KidKare
Accounting

Simplify your childcare business.

As a in-home childcare provider, you have a lot to do and not enough time to do it. Why keep juggling paper invoices, receipts, and other financial documentation? Today, more than 67,000 providers trust KidKare software to keep them compliant with CACFP regulations.
KidKare Accounting allows you to record expenses, track income, and print reports for your taxes.
Who should use it?
🏠 In-home childcare providers
(Whether they participate in the Food Program or not.).
Try KidKare Accounting for free for 30 days.

Stop relying on parents to bring their checkbooks. Now your parents can pay by credit card on any device at any time.

Get paid faster and on time by automating email invoices with a couple of clicks.

Guarantee accurate & timely refunds.

 

Bill for unique families & situations.

Are you still saving every single receipt for your childcare business? Generate and track your business expenses with simplicity and ease.

Manage your business finances by using our different accounting reports.

Print important tax documents and stay organized throughout the year with KidKare Accounting.

Whether you are on the Food Program or not, you can still deduct the meals and snacks you serve throughout the year.

This feature will give peace of mind to your parents and you will never have to wait for payments again. 

Do your parents also enjoy child updates during the day? Send them messages with updates!

Important Features
Refunding Money
Becomes A Breeze
Refund cash, checks, or add credits to an account when necessary.
Manage Participants
In One Place
Manage all aspects of billing, invoices, and payments for participants' accounts with an easy-to-navigate dashboard. As a bonus, you can maintain billing information for participants without changing their enrollment records.
Split Payments
Between Parents
Each family has their own unique makeup. Easily split payments between parents—so parents can choose how they want to pay. Everyone gets their own invoice and statement of account.

Need to bill for agencies or subsidies? You can do that, too!
Benefits
  • - Eliminate paper and bill parents electronically.
  • - Create recurring invoices that run on a schedule you choose.
  • - Be prepared for tax time.
  • - Keep track of your payments with ease.
  • - Track all your income sources in one place.

Try KidKare Accounting for free for 30 days.

KidKare For Sponsors

Take back hours of your time with KidKare

Whether you’re a home or center sponsor, we’ve designed a comprehensive Food Program sponsor software to help you improve your bottom line and grow your sponsorship. From detailed analysis and reporting on provider or child files, to automating key areas of your operation including claim processing, online enrollment, eligibility, and much more.

Our 30 years of experience providing software for the Food Program has you covered.
Why KidKare
Maximize CACFP Reimbursement
Track Attendance & Meal Counts
Go Paperless With eForms
Testimonials

Non Congregate Sites

How to enroll a NC site

Entering Meal Deliveries

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login

Expenses

Manage and Verify Receipts

Manage Vendors

Menus & Attendance

Menu Templates

Create Master Menus

Copy and Paste Menus

Assign Menus to Sites

Center Daily Menu

Center Menu Calendar

Center Daily Attendance

Enroll & Edit Participants

Manually Enroll Participants

Import Rosters via Spreadsheet

Edit Participant Details

eForms

Add a Digital Signature for eForms

eForms Settings

Customize eForms Email Templates

Send Renewal Invitations via eForms

Send New Enrollments via eForms

Guardians View of an eForms Enrollment

View Status for Sponsors

View eForms Invitation Status Action Items

Approve & Renew Forms

Print Completed eForms

Set Up Your Account

Manage Client Information

Enroll Sites

Center Admin Permissions

Send Welcome Letter to Sites

Advance Claim Month

Add Additional Admin Users

Claim

Submit Claim Data to Sponsor

Milk

Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Reports

Infant Feeding Report

Milk Audit Report

Claim Manual Report

Claims

Activate Children

Track Received Claims

Process Claims/Reprocess Claims

Submit Claims to State

Upload to CNP

Advance Claim Month

List Claims

What if my site doesn’t send me their claim?

What if my site needs to make changes after they send their claim?

What if I need to make changes but I’ve already marked my claim as submitted?

Claims

Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

State Upload File and Submitting to CNP

Mark Claim as Submitted

Milk

Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below https://app.kidkare.com/#/login/ 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email success@kidkare.com 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.

Milk

Milk Audit

Get Your Site Setup

Access site admin login

Add site level permissions and users

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Set Up Your Account

Manage Sponsor Information

Enroll Sites

Create Additional Admin Logins

Schedule your
KidKare demo today

Subscribe to our communications.

Join our email list today and stay in the loop with all the latest news and exciting developments.

Schedule your
KidKare demo today

Be able to schedule a demo by filling out the form.

Free eBook:

Food Program Menus

Get our free ebook by subscribing to our monthly Newsletter, The Monthly Minute by KidKare.

Every month you will receive tips and tools to help you understand and master the Food Program.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Webinar Recordings

Getting Started, Rosters & Meal Counts

Menus

Reports

Claims

Reports

Admin Reports (Non-menu)

SFSP Sponsor Menu Reports

Disbursement Journal & Status Report

Site Training Videos

Marking Meals & Attendance

How to Complete a Satellite Form

Submit Claims to Sponsor

How Sites view Menu Production Records

Claims

Track Received Claims

Mark Centers Claim for Processing

Review Claims before Submitting to State

Submit Claim to State

Advance Claim Month

State Claims List

Sponsor Monthly Tasks

Sponsor Attendance / Bulk Entry

Enter Receipts (Required)

Advance Claim Month

Create Menus

Create Master Menus (Required)

Copy & Paste Menus

Assign Menus to Locations

Setup Vendor with Menu Access

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Tools

Messages

School Calendar

Tools Menu

Get Help

Get Trained

Set Up Your Site

Import Your Roster

Creating Roles and Permissions

Creating Center Staff Logins

Roster

Roster Upload Explanation

Start your 30-day trial

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Schedule your KidKare demo today

By signing up for the demo, you'll get a 30-day Free Trial.

Claims

List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State

Claims Training

Reports

Review OER for Sponsors

Reports in CX

Reports Training

Expenses

Vendors & Receipts

It’s quick and easy to get started

Just enter your email address below and we’ll set up a free 30 day trial just for you.

We believe in the application so much, that we know you’ll love it.