KidKare Food Program Training

For Single Site Centers

Just like a skilled race car driver mastering each twist and turn, our step-by-step video tutorials and guidance will have you zooming through setup with ease.

Register for a training

Quickly learn how to use KidKare for paperless, easy CACFP claims in just one hour.

When: Biweekly Tuesday from 1:00 - 2:00 pm CT.

Join our office hours

Drop in during Office Hours to ask questions, learn best practices, hear about the latest updates, and connect with other members of the KidKare community.

When: Weekly Thursday from 2:30 to 3:30 CT.

Want to take the Express Lane?

You can take the Express Lane and get up and running quickly with just one single video.

What is RACERS?

R.A.C.E.R.S., short for Review Settings, Add Participants, Count Meals & Attendance, Enter Menus, Receipts & Expenses, and Submit Claims, is your winning formula to reach the finish line – submitting that claim with confidence. Get set to conquer each RACERS lap and cruise towards victory in no time! 🚗🚀

We suggest watching these training videos in order to cross the finish line to faster, easier CACFP claims.

Review Settings

Play Video

1. Set Up Your Account for Success

Learn how to log in and customize your center settings.

Play Video

2. Add Staff to Help Use KidKare

Set permissions and create roles for each staff member who accesses KidKare.

Add Participants

Play Video

1. Add Participants in Bulk

Use our import tool to save time and add many participants at once.

Play Video

2. Add Participants One at a Time

If you only have a few participants to add, this video will show you how to add them manually instead of using a roster import.

Play Video

3. Update Participant Information

Learn how to edit participant details.

Count Meals & Attendance 

Play Video

1. Record Paperless Meal Counts

Learn how to count meals and attendance with KidKare.

Enter Menus

Play Video

1. Create Menus & Templates

Quickly add and copy menu templates.

Play Video

2. Use the Estimate Attendance Feature

Learn how to save money with the Estimate Attendance feature, which will automatically calculate the amount of food you’ll need to buy.

Play Video

3. Menu Production Records

See the report that lists the amount of food you need to purchase, without having to calculate everything by hand.

Note: Only some states require Receipts & Expenses for Milk Audit purposes: FL, GA, ID, IL, KY, LA, MD, NC, OH, OK, PA, TX, TN, VA, WV, Washington DC. Otherwise, you can skip to Lap 6

Receipts & Expenses

Play Video

1. Manage Vendors & Receipts

Enter your expenses so you can track milk usage, food purchases, and more.

Play Video

2. Set Up Substitute Milk & Allergies

Learn how to edit your participant information so that the milk audit calculates properly.

Play Video

3. Use the Milk Audit Tool

Compares the amount of milk purchased with the amount of milk needed, based on menus and meal counts.

Submit Claims

Play Video

1. Calculate Claims

Compares the amount of milk purchased with the amount of milk needed, based on menus and meal counts.

Play Video

2. Monthly Best Practices

Post-claims submission tips that will make future audits a breeze.

Finish Line

You made it to easier, paperless CACFP claims!

Still have questions?

Join our office hours

Drop in during Office Hours to ask questions, learn best practices, hear about the latest updates, and connect with other members of the KidKare community.

When: Weekly Thursday from 2:30 to 3:30 CT.

Check out our KidKare Food Program manual.

Review step-by-step instructions for all the features KidKare has to offer.

Non Congregate Sites

How to enroll a NC site

Entering Meal Deliveries

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login

Expenses

Manage and Verify Receipts

Manage Vendors

Menus & Attendance

Menu Templates

Create Master Menus

Copy and Paste Menus

Assign Menus to Sites

Center Daily Menu

Center Menu Calendar

Center Daily Attendance

Enroll & Edit Participants

Manually Enroll Participants

Import Rosters via Spreadsheet

Edit Participant Details

eForms

Add a Digital Signature for eForms

eForms Settings

Customize eForms Email Templates

Send Renewal Invitations via eForms

Send New Enrollments via eForms

Guardians View of an eForms Enrollment

View Status for Sponsors

View eForms Invitation Status Action Items

Approve & Renew Forms

Print Completed eForms

Set Up Your Account

Manage Client Information

Enroll Sites

Center Admin Permissions

Send Welcome Letter to Sites

Advance Claim Month

Add Additional Admin Users

Claim

Submit Claim Data to Sponsor

Milk

Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Reports

Infant Feeding Report

Milk Audit Report

Claim Manual Report

Claims

Activate Children

Track Received Claims

Process Claims/Reprocess Claims

Submit Claims to State

Upload to CNP

Advance Claim Month

List Claims

What if my site doesn’t send me their claim?

What if my site needs to make changes after they send their claim?

What if I need to make changes but I’ve already marked my claim as submitted?

Claims

Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

State Upload File and Submitting to CNP

Mark Claim as Submitted

Milk

Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below https://app.kidkare.com/#/login/ 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email success@kidkare.com 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.

Milk

Milk Audit

Get Your Site Setup

Access site admin login

Add site level permissions and users

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Set Up Your Account

Manage Sponsor Information

Enroll Sites

Create Additional Admin Logins

Schedule your
KidKare demo today

Subscribe to our communications.

Join our email list today and stay in the loop with all the latest news and exciting developments.

Schedule your
KidKare demo today

Be able to schedule a demo by filling out the form.

Free eBook:

Food Program Menus

Get our free ebook by subscribing to our monthly Newsletter, The Monthly Minute by KidKare.

Every month you will receive tips and tools to help you understand and master the Food Program.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Webinar Recordings

Getting Started, Rosters & Meal Counts

Menus

Reports

Claims

Reports

Admin Reports (Non-menu)

SFSP Sponsor Menu Reports

Disbursement Journal & Status Report

Site Training Videos

Marking Meals & Attendance

How to Complete a Satellite Form

Submit Claims to Sponsor

How Sites view Menu Production Records

Claims

Track Received Claims

Mark Centers Claim for Processing

Review Claims before Submitting to State

Submit Claim to State

Advance Claim Month

State Claims List

Sponsor Monthly Tasks

Sponsor Attendance / Bulk Entry

Enter Receipts (Required)

Advance Claim Month

Create Menus

Create Master Menus (Required)

Copy & Paste Menus

Assign Menus to Locations

Setup Vendor with Menu Access

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Tools

Messages

School Calendar

Tools Menu

Get Help

Get Trained

Set Up Your Site

Import Your Roster

Creating Roles and Permissions

Creating Center Staff Logins

Roster

Roster Upload Explanation

Start your 30-day trial

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Schedule your KidKare demo today

By signing up for the demo, you'll get a 30-day Free Trial.

Claims

List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State

Claims Training

Reports

Review OER for Sponsors

Reports in CX

Reports Training

Expenses

Vendors & Receipts

It’s quick and easy to get started

Just enter your email address below and we’ll set up a free 30 day trial just for you.

We believe in the application so much, that we know you’ll love it.