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CACFP Labor Log

Track Food Program labor with confidence

KidKare Labor Log keeps centers on track and sponsors in control — with automated calculations, staff-level approvals, and exports built for CACFP state reporting.

Compliance Built Into Every Click

CACFP rules, privacy protections, and state requirements—all handled automatically. Labor Log was designed with federal compliance at its core, so you can focus on running your program, not chasing paperwork.

  • Wage data stays protected with role-based access controls
  • Only authorized admins can view or edit sensitive compensation information
  • Staff see their own records; admins control the big picture
  • Every labor log requires a digital signature from the staff member
  • Admin review and approval required before submission
  • Built-in verification prevents errors and ensures accountability
  • Admins enter hourly wages in a protected environment
  • System automatically links wages to logged hours
  • Generates precise CACFP expense totals without exposing sensitive data
Ready to Ditch the Spreadsheets?

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Built for CACFP, Not Generic HR

This isn’t another HR tool trying to do CACFP. Labor Log understands your world—daily tracking, monthly approvals, and claim-ready exports in one seamless workflow.

  • Center staff check in—KidKare logs their time automatically
  • Time tied directly to meals served and assigned CACFP activities (prep, service, clean-up, classroom, admin)
  • Less manual entry, fewer errors, nothing to re-enter
  • Ensures accurate reimbursement by logging labor only where it’s allowed
  • Connects the dots between staff work and CACFP claims
  • Map labor activities to specific roles and approved meals

  • See at a glance which centers submitted logs
  • Track approval status across your entire network
  • Export claim-ready totals without chasing down files or reconciling spreadsheets
  • Monitor compliance issues before they become audit findings
  • Approve monthly logs with a digital signature
  • Streamlined review process keeps everything moving
  • Flag issues early, approve with confidence
  • No more hunting through email chains or paper files
See Labor Log in Action

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One System, Every Center, Every Time

Consistency isn’t just nice to have—it’s essential for sponsors managing multiple sites. Labor Log standardizes how every center in your network tracks and reports labor.

  • Every center follows the same process
  • Same fields, same workflows, same documentation
  • Makes oversight and training dramatically easier
  • All labor logs live inside KidKare, where your CACFP work already happens
  • No separate systems to maintain or integrate
  • Everything connects: attendance, meals, claims, and labor
  • Stop entering the same information in multiple places
  • Labor data flows directly from check-in to claims
  • Reduces errors and saves hours of administrative time
  • Sponsors receive identical formats from all sites
  • No more reconciling different spreadsheets or paper systems
  • State agencies see professional, standardized records during reviews
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If you're looking to cut the paper and save time on CACFP labor review, you’ll love KidKare

Labor log for:

CACFP Sponsors

Network-wide visibility, less admin burden, audit confidence.

Sponsored Centers

More time serving families—less time on reconciliation.

Independent Centers

Less paperwork, automatic compliance, simplified operations.

Ready to see how KidKare can reduce even more paperwork?

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