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Full network oversight in one dashboard. Claims monitoring, audit-ready reports, and payment tools deliver accuracy you can trust.
Log in as any center or home in your network to see exactly what they see, ensuring compliance and faster support.
Review details by home, center, meal type, or claim month to catch issues before they become findings.
Configure reviews, edit checks, and documentation to match your local requirements and organization rules.
Stay connected with homes and centers staff for announcements, reminders, and direct communication — all without leaving KidKare.
All documentation, signatures, and time logs are securely stored and easily accessible — with built-in data retention that meets CACFP requirements for maintaining records for 3+ current years.
Digital forms, income verification, and secure e-signatures live in one place for complete CACFP compliance.
Instantly view which digital forms are complete, pending, or expiring across your entire network and each child.
Review, approve, and renew enrollment forms directly in KidKare — no printing or scanning required.
Quickly review household information from eForm and instantly see child’s free, reduced or paid category.
Ensure every form meets CACFP standards with audit-ready records stored safely in the cloud.
Parents can securely submit income forms, allergy details, or milk substitute requests digitally.
Automated validation catches errors upfront with clear warnings and flags—keeping your team compliant and confident.
Identify missing meals, attendance or enrollment mismatches, or invalid entries before sponsor review.
Drill into claim details by home/center, meal type, day, or component. Review reimbursements, errors, and corrections across the entire network — all from your sponsor portal.
Review, approve, and mark homes/centers claims as submitted — saving hours of manual reconciliation.
Review and correct errors directly on each claim or by running an Office Error Report to identify network-wide issues before issuing payments.
Every claim status change, correction, and payment is automatically tracked for transparency and compliance.
Your monitors can access forms, capture signatures, and add notes from any device. Built-in scheduling keeps visits organized and on time.
Assign monitors or field review staff, rebalance caseloads, and schedule upcoming visits with built-in planning tools.
Tailor customized home review and center visits questionnaires, add custom notes and level-up your review process that matches your organization and state requirements.
Enter review details, disallow meals, and capture provider and monitor signatures directly on a tablet or laptop.
Run virtual reviews directly in KidKare and track everything with complete documentation and visibility. Our software captures all review details and maintains transparent records. (When allowed).
Run office-level review summaries to track progress, identify missed visits, and verify compliance across your network.
Take advantage of USDA Food Buying Guide-approved food lists to plan, manage, and distribute sponsor menus with creditable ingredients — ensuring your network serves creditable meals.
Share standardized menus across your network to ensure consistency and compliance.
Create cycle menus that save time and simplify weekly planning for providers and centers.
When sites record attendance, KidKare automatically estimates required quantities and milk servings — while, if required, centers can record actual amounts in streamlined Menu Production Record.
KidKare flags food and milk allergies or special conditions, ensuring compliance with CACFP and individual child requirements.
Built to match USDA Meal Pattern, KidKare calculates meal quantities and serving sizes by age group automatically, keeping every site compliant and audit-ready.
KidKare supports both enrolled and open-enrollment afterschool programs, making it easy to serve healthy meals and stay compliant—no matter how attendance fluctuates.
Record meal counts quickly for walk-in participants
Use Satellite Forms to report from multiple activity sites
Submit accurate, audit-ready claims without duplicate entry
Operate your CACFP and Summer Food Service Program (SFSP) under one shared KidKare account—no duplicate setup, logins, or licenses required.
Manage both summer and school-year programs in one system
Track delivered meals from a central kitchen with temperature logs and delivery controls
Monitor multiple summer sites with real-time reporting and claim consolidation
Whether you manage multiple Head Start centers or a single independent site, KidKare ensures full CACFP compliance and simplifies recordkeeping.
Automatically apply free-meal status for all enrolled children
Track meals, attendance, and claims that meet both CACFP and Head Start standards
Consolidate reporting across multiple program sites—or streamline it for one center
For nonprofit childcare networks and community feeding programs, KidKare centralizes compliance, oversight, and reporting across partner sites.
Manage CACFP participation for multiple organizations or feeding locations
Track meal service, deliveries, and attendance from one secure dashboard
Generate clear, audit-ready reports for every funding stream
Our integrated solutions streamline operations across your entire program. Discover our full suite of solutions and transform your CACFP management today.
30+ years navigating CACFP changes across all 50 states. From small providers to major sponsors processing millions of meals—we deliver reliable results everywhere.
Our 250+ edit checks work continuously while real-time verification keeps you compliant. Sponsors cut site-review prep time by up to 75%.
Decades of CACFP expertise backing every interaction. Weekly office hours, targeted training, and dedicated assistance ensure your success.
Your network deserves CACFP tools that enhance productivity instead of killing it. KidKare puts powerful CACFP management in an interface so intuitive, your centers/homes will actually look forward to using it. Simple workflows, smart automation, zero frustration—across your entire network.
Parents complete enrollment and income forms online without paperwork
Homes/centers manage all participant information in one central location
Free/reduced/paid status determined instantly with built-in logic
Allergies, dietary restrictions, and medical needs are clearly documented
Visual guides ensure all meal components meet CACFP standards
Pre-approved meal patterns that can be customized for home/centers needs
Automatic checks to ensure all meals qualify for reimbursement
Your sponsor organization's nutrition policies built directly into planning tools
Automated checks before claims are submitted identify potential issues
Clear flags and guidance help homes/centers fix problems immediately
Digital submissions reduce review time and accelerate approvals
Ensures homes/centers capture all eligible funds without under claiming
Point-of-service attendance and meal counts (Including staff)
Built-in edit checks for missing meals
Real-time data sync with sponsors
Informative child profiles
Classroom management
Milk audit
Unlimited staff users
KidKare adapts to each user role
Track, approve, and report labor digitally
Sponsor messaging
Itemized and quick expenses
150+ reports and blank forms
Feature only for sites
Compares estimated vs. actual food quantities served and alerts when short
Meets state milk audit and food tracking requirements
Centers submit itemized or quick expenses by claim month
Sponsors review and approve expenses digitally
Milk purchases automatically update Milk Audit balances
Give your sponsor staff and network the exact tools they need to succeed, creating a tailored experience that boosts productivity and eliminates unnecessary complexity.
When you choose KidKare, you’re not just getting CACFP management software for your sponsor organization—you’re providing a complete solution for every participant in your network. This connected approach means seamless data flow, consistent compliance, and unprecedented visibility across your entire program.
Schedule a 15 min discovery call
Please indicate your business type. KidKare for Sponsor is a software specifically designed for CACFP sponsors overseeing Centers and Homes.
Digital eForms with automated workflows save time for everyone
Hand-collect forms, scan PDFs, chase missing documents
Auto-calculated claims with built-in accuracy checks
Calculate by hand using Provider Tiers and FRP status
Real-time point-of-service tracking synced across sites/homes
Manually collecting handwritten sheets each week increases the risk of errors and missing meal counts
Online monitoring with instant record access
Heavy binders and printed documentation
250+ edit checks catch problems automatically
Days of review work hunting for errors
Create once, distribute instantly to all sites/homes
Print and physically distribute menus
Dedicated Implementation Specialist
Custom configuration for your state and sponsor-specific preferences
Training for sponsor staff
Training for your sponsored network
Go-live support and monitoring
Customer Success Manager assigned to your account
Dedicated support via email, chat, or phone
Interactive Knowledge Base with step-by-step guides
Regular training webinars and updates
Policy change notifications and guidance
Unlimited technical support
Great work doesn't happen alone. Learn more about our KidKare whole ecosystem that eliminates silos and unifies data.
The First Childcare Management Software Built for the Food Program
Parachute solves what other childcare software can’t: true Food Program integration. Born from real provider feedback, Parachute unifies your financial tracking, parent communication, and compliance requirements.
KidKare API connects your food program management with every other system in your operation
Eliminate redundant data entry, reduce errors, and gain real-time visibility across your entire operation. Your existing tools become more powerful when they work together.
Yes! KidKare supports CACFP Sponsors, Sites, and Homes in all 50 states. Our software is configured for your specific state requirements and automatically updates with any policy changes.
Absolutely. KidKare is designed for
sponsors and their sponsored sites to work in one connected system — simplifying communication, data collection, and claim accuracy.
You’ll have a dedicated Customer Success Manager and access to live support in-app chat, email— plus our interactive Knowledge Base and ongoing training webinars and recorded video library for your staff and network.
Yes. KidKare is fully configurable to match state and sponsor-specific CACFP requirements. You can customize edit checks, reports, and forms to align with your local policies — including advanced tools like Milk Audit tracking, Actual Quantities Required, Meal Production Records, and site-specific review forms. Our team ensures your setup reflects your state’s meal patterns, claim rules, and documentation standards so you stay fully compliant.
Yes. KidKare offers API and data integration options so your sponsor and provider data can flow seamlessly between systems such as accounting, attendance, or financial platforms. For sponsors and centers looking for a complete business management solution, we also offer Parachute — our own integrated platform that works seamlessly with KidKare for invoicing, payments, expense tracking, and financial reporting.
