Run your CACFP from enrollment to reimbursement — without paperwork.
Customize KidKare to match your center and state requirements, so your workflows, forms, and records are accurate from the start.
Create and schedule digital menus that follow CACFP meal pattern requirements — with confidence.
Record attendance and meal counts from any device, and instantly see estimated and actual serving quantities on your menu production record.
Track expenses and gain full visibility into your reimbursement, with built-in checks to help ensure your claim is accurate before submission.
Create, schedule, and reuse menus using a built-in food list and automation that flags missing components in real time — so your meals meet CACFP requirements before they impact your claim.
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Record attendance and meals from any device, and automatically generate estimated servings and production records based on ages, meal patterns, and participation. No more bubble sheets or end-of-day recall errors.
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KidKare automatically checks enrollment status, meal counts, servings, and ages — flagging issues and disallowed meals before you submit. Instead of reviewing everything manually, you get a calculated claim ready to upload to your state.
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Compliance Built Into Every Click
CACFP rules, privacy protections, and state requirements—all handled automatically.
Built for CACFP, Not Generic HR
Labor Log understands your world—daily tracking, monthly approvals, and claim-ready exports in one seamless workflow.
All CACFP labor logs in one place
Keep all labor records organized and accessible inside KidKare — where your CACFP data already lives.
Enter basic child and guardian info, then send a customizable email invitation. Parents complete forms from any device.
See every form's status at a glance. Resend invitations, follow up on incomplete submissions, or open forms on-site.
Review submitted forms in KidKare. Approve with one click, or send back with a custom note requesting changes.
All paperwork stored digitally with date and time stamps. Pull any form instantly for audits — no filing cabinets.
✓ Only complete forms come through. Guardians can only submit once every field is filled — so you never receive incomplete paperwork.
Everything in KidKare Food Program, plus complete childcare management.
PIN codes, digital signatures, or QR codes.
Track CACFP, grant, and business expenses in one place.
Our parent communication features keep families connected and informed throughout the day.
Automate meal counts, attendance tracking, milk audits, and claim calculations.
Send invoices to parents and agencies with convenient online payment options.
No more juggling separate systems for food program and billing.
Take advantage of Parachute features!
Start your 30-day free trial for Parachute
Claims
KidKare is AMAZING! Claims take just a few clicks now, and everything is error-free. The edit checks catch mistakes before we even see them. No more stress or hours spent on paperwork—it’s a total game-changer.
Enrollment
Switching to KidKare’s electronic forms for enrollment and income eligibility has been one of the best decisions for our center. The software even tracks expiring and expired profiles, ensuring we stay on top of everything and never miss out on claims due to paperwork issues. It’s such a relief.
Growth
After switching to this system, we managed to open a second location! We’re no longer buried in paperwork, saving so much time on labor and we have caught costly mistakes with the claim feature, —everything runs so smoothly. We can finally focus on growing our business.
Administrative Reviews
We went through a stressful administrative review with the state before we started using KidKare Food Program, and we had several issues to address. Since switching from pen and paper to KidKare, we haven’t had a single problem.
Workload
Our workload has reduced by at least three times since we started using KidKare. What used to take hours of sorting through paperwork, especially during claims week, now takes just a few minutes. Our staff handles attendance and meal counts from their phones, and the reports show great data. It’s been a huge time-saver and has lightened the burden on our team.
Absolutely! KidKare automates all the manual work and eliminates the need for paperwork. Your center can manage attendance, meal counts, enrollments, and generate and store reports—all online. When it’s time to claim, you simply generate your claim and submit it directly to your state CNP.
Yes! KidKare includes a wide range of CACFP-creditable ingredients and offers robust menu planning features. You can create, schedule, and recycle menus for any period—even quarterly or annually.
Yes, absolutely. The KidKare Food Program software is compliant in all 50 states. All automated enrollment forms and reports are tailored to meet state-specific requirements. Plus, we stay updated on all CACFP regulations and policies, ensuring the software is always current so you never have to worry about compliance issues.
Yes, with our Milk Audit tool, you can easily upload receipts for food and milk purchases and manage your monthly milk balance, meeting state requirements seamlessly.
Yes, with a subscription to both KidKare Food Program and Parachute, you gain access to features for the Food Program as well as accounting, billing, and invoicing capabilities, allowing you to handle parent payments efficiently.
KidKare is designed for ease of use, allowing you to set up your account quickly. We offer an extensive range of resources including live webinars, a comprehensive knowledge base, and a dedicated training site. Additionally, you can schedule an onboarding call with a customer success manager for hands-on training if needed.
