Built for the way your feeding sites actually operate
From afterschool meals to summer feeding and hybrid attendance models, KidKare helps sponsors keep meal records, site activity, and claims organized across every program type.
Most feeding sites live in the middle
Sponsors run a mix of open sites, enrolled sites, walk-ins, paper sign-in sheets, and seasonal workflows. When software only supports fully open or fully enrolled models, site staff get pushed into workarounds that create messy records and extra sponsor follow-up.
Built around how feeding sites actually work
KidKare supports CACFP, At-Risk, and summer feeding from one organized workspace — so sponsors aren’t rebuilding a process for every site or season.
One workspace, every program. Manage CACFP, At-Risk, and SFSP without a different process for each site or season.
Less paper, cleaner records. Reduce reliance on paper sign-in sheets and handwritten counts with structured, site-level records.
Sponsor oversight, end to end. Review site activity and meal data across the network, and prepare claims before they go to the state.
Built for real-world sites. From fully open count sites to child-name tracking — with Hybrid coming for the middle ground.
SFSP & At-Risk, built with state agencies in mind
KidKare’s At-Risk and SFSP modules are designed in collaboration with government agencies and keep pace with evolving federal rules like non-congregate meal service — configurable to your state’s policy and built for compliance.
Meal Counter
Designed for the free flow of children through the site, with built-in compliance guardrails. Agencies can restrict counts to point of service and control which data is freely entered versus tallied.
Non-Congregate Delivery
Track delivered meals on a flexible calendar, with delivery days set in the configuration. Non-congregate feeding is set up as its own site so it reports to USDA separately from congregate meals.
Satellite Form
When meals are transported to a site, the satellite form tracks the quantity of each item and temperatures at departure and arrival — with digital signatures captured from both the deliverer and the receiver.
Sponsor Claims Summary
Sponsors log in to view meal totals, catch errors on the claim, and make adjustments before sending the final numbers to the state.
Bulk Attendance
Sponsors can view and edit fields on behalf of their centers. Every adjustment is logged — the state team sees who changed what and when in Bulk Attendance Reporting, exportable to Excel.
Hybrid workflows for the middle ground
For sites that need more than a group count but less than full childcare enrollment. Two purpose-built program types — one for At-Risk, one for Summer Feeding — because the two programs track meals differently.
ARAS Hybrid
For At-Risk sites that need to know which children ate — without a full childcare enrollment workflow.
- Lightweight participant rosters (minimal required info)
- Per-child meal recording
- Quick walk-in entry during meal service
- Pre-populated, named sign-in sheets
SFSP Hybrid
For summer sites that need named rosters or sign-in sheets while keeping meal entry simple.
- Lightweight participant rosters
- Count-based meal entry, kept simple
- Quick walk-in entry
- Pre-populated, named sign-in sheets
ARAS Hybrid records meals by child; SFSP Hybrid keeps count-based entry. Same flexibility — different workflow.
Built for multi-program sponsors
One system for school-year and summer feeding
KidKare helps sponsors manage At-Risk, SFSP, and hybrid feeding workflows with cleaner site records, easier meal tracking, and stronger sponsor oversight.
The payoff: cleaner daily records, faster site-level entry, less sponsor follow-up, more consistent documentation, and better visibility before claim time.