Receipts + Milk Audit
Receipts can be entered any time before the end of the claim month.
Verify that funds are spent appropriately, confirm sites entered their expenses, and tie receipts directly into the milk audit for accurate, well-documented reporting.
Confidence that funds are spent appropriately
Sponsors can verify all input receipts to confirm sites entered expenses.
Reporting tied to receipts confirms non-profit status (Non-Profit Status Report).
Ensure allowable costs — food purchases and food-service supplies.
Ensure expenditures align with the reported CACFP budget.
Milk calculator ties directly into the milk audit for accurate gallons-purchased reporting.
Visibility of expenses to sponsors and state agencies.
The state team can review the receipts sites submit, right alongside claim data.
A transparent financial trail for state agencies
KidKare and Parachute now work together as one connected ecosystem — from food program management to finances — all with a single login. CACFP expenses logged in Parachute are automatically added to KidKare, simplifying monitoring and auditing for state agencies.
CACFP expense categories tagged at the source, so documentation syncs to KidKare for sponsor review.
Special tracking for milk expenses, reflected directly in participant milk audits.
Simplified monitoring of program financial compliance.
Built for CACFP expense documentation
Sponsored homes and centers capture receipts in Parachute, tag them with CACFP expense categories, and connect the documentation to KidKare — so sponsors can review supporting records without sites sending receipts manually.
Upload to a CACFP expense record
Snap a photo or upload a receipt or invoice and attach it to a CACFP expense record in Parachute.
Parachute reads the details
It scans the receipt and extracts dates, descriptions, quantities, prices, and totals — no manual entry. Milk purchases sync to KidKare’s milk audit.
Visible for sponsor review
CACFP expense records connect with KidKare, so sponsors review supporting documentation — without sites sending receipts manually.
Try it yourself
Click through capturing a receipt, then verifying it as a sponsor — no login required.
Capture a receipt
Verify receipts — sponsor view
Catch shortages before they happen
After inputting receipts and POS meal data, participants run internal milk audits to spot training needs and address concerns before submitting to the state. At any point, the state team can use the milk audit tool to ensure every meal is compliant and quantities purchased and served are well documented.
Because Milk Audit draws on the same data as your CACFP claims — menus, attendance, meal counts, and receipts — it takes the guesswork out of milk tracking, with support for state-specific milk balance tracking and reporting.
- Compare the amount of milk purchased with the amount needed.
- Base the comparison on attendance/meal counts, menus, and itemized receipt entry.
- Alerts of deficiency in real time, so additional milk can be served to meet requirements.
- Account for milk allergies by tracking substitute milk quantities.
- Account for spilled or spoiled milk with write-offs.
- Carry balances forward with carryovers from prior periods.
- Support state-specific milk balance tracking and reporting.
- Flag potential shortages before they happen.
With Parachute Receipt Capture, milk line items — description, price, and quantity — flow straight into milk balances, giving sponsors better visibility when reviewing documentation.