KidKare
eForms

eForms resolves free & reduced-price form errors​.

Benefits:

Send eForms to parents. Paper is taken out of the equation. 

  • Guides parents through form completion.
  • Parents feel it is more confidential.
  • Visibility from invitation to certification.​
  • Device IP address stored at point of signature.
  • Export enrollment & Free & Reduced-Price forms in PDF.​
  • SNAP/TANF case number validation.

Support the USDA paperwork reduction act, which aims to minimize government paperwork.

How eForms Works

  • 01 Step

Providers and Centers Enroll a Child

The center or provider enters minimal information about the child and parent or guardian and invites them to enroll and complete the Free and Reduced-Price application online.​

To view the complete image, simply click on it.

  • 03 Step

View Status and Progress

State Personnel and Sponsors are able to access the progress of all eForms by utilizing Observer Mode in order to help provide any technical assistance. Each activity related to the eForms is dated and time stamped for audit trail purposes.​

To view the complete image, simply click on it.

  • 05 Step

Approve or Send for Revisions

Centers and Homes can review the child enrollment or Free & Reduced-price forms and eForms then supplies options for when and how forms are approved and renewed. You can also send back to the parent for revision with a customized comment.

To view the complete image, simply click on it.

  • 02 Step

Parents are Invited to Complete Online Enrollment

A customizable email invitation using eForms is sent to the parent inviting them to complete the enrollment and IEF information online through KidKare.

To view the complete image, simply click on it.

  • 04 Step

eForms are Submitted to the Center/Home

Once the eForms are complete, the parent receives a copy of their eForms via email and the Center/Home are able to access and review the forms on KidKare.

To view the complete image, simply click on it.

  • 06 Step

Reporting

States can export renewal information and run a variety of enrollment or eligibility reports.

To view the complete image, simply click on it.

  • 01 Step

Providers and Centers Enroll a Child

The center or provider enters minimal information about the child and parent or guardian and invites them to enroll and complete the Free and Reduced-Price application online.​

To view the complete image, simply click on it.

  • 02 Step

Parents are Invited to Complete Online Enrollment

A customizable email invitation using eForms is sent to the parent inviting them to complete the enrollment and IEF information online through KidKare.

To view the complete image, simply click on it.

  • 03 Step

View Status and Progress

State Personnel and Sponsors are able to access the progress of all eForms by utilizing Observer Mode in order to help provide any technical assistance. Each activity related to the eForms is dated and time stamped for audit trail purposes.​

To view the complete image, simply click on it.

  • 04 Step

eForms are Submitted to the Center/Home

Once the eForms are complete, the parent receives a copy of their eForms via email and the Center/Home are able to access and review the forms on KidKare.

To view the complete image, simply click on it.

  • 05 Step

Approve or Send for Revisions

Centers and Homes can review the child enrollment or Free & Reduced-price forms and eForms then supplies options for when and how forms are approved and renewed. You can also send back to the parent for revision with a customized comment.

To view the complete image, simply click on it.

  • 06 Step

Reporting

States can export renewal information and run a variety of enrollment or eligibility reports.

To view the complete image, simply click on it.

Interactive Demo

Click on the image provided below to give it a try.

Interactive Demo

Click on the image provided below to give it a try.

Interactive Demo

Click on the image provided below to give it a try.

Back to the home page:

Schedule your
KidKare demo today

Reports

Infant Feeding Report

Milk Audit Report

Claim Manual Report

Menus & Attendance

Menu Templates

Create Master Menus

Copy and Paste Menus

Assign Menus to Sites

Center Daily Menu

Center Menu Calendar

Center Daily Attendance

Enroll & Edit Participants

Manually Enroll Participants

Import Rosters via Spreadsheet

Edit Participant Details

eForms

Add a Digital Signature for eForms

eForms Settings

Customize eForms Email Templates

Send Renewal Invitations via eForms

Send New Enrollments via eForms

Guardians View of an eForms Enrollment

View Status for Sponsors

View eForms Invitation Status Action Items

Approve & Renew Forms

Print Completed eForms

Set Up Your Account

Manage Client Information

Enroll Sites

Center Admin Permissions

Send Welcome Letter to Sites

Advance Claim Month

Add Additional Admin Users

Claim

Submit Claim Data to Sponsor

Milk

Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login

Claims

Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

State Upload File and Submitting to CNP

Mark Claim as Submitted

Milk

Milk Audit

Milk

Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below https://app.kidkare.com/#/login/ 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email success@kidkare.com 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.

Expenses

Manage and Verify Receipts

Manage Vendors

Claims

Activate Children

Track Received Claims

Process Claims/Reprocess Claims

Submit Claims to State

Upload to CNP

Advance Claim Month

List Claims

What if my site doesn’t send me their claim?

What if my site needs to make changes after they send their claim?

What if I need to make changes but I’ve already marked my claim as submitted?

Subscribe to our communications.

Join our email list today and stay in the loop with all the latest news and exciting developments.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Schedule your
KidKare demo today

Be able to schedule a demo by filling out the form.

Free eBook:

Food Program Menus

Get our free ebook by subscribing to our monthly Newsletter, The Monthly Minute by KidKare.

Every month you will receive tips and tools to help you understand and master the Food Program.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Webinar Recordings

Getting Started, Rosters & Meal Counts

Menus

Reports

Claims

Reports

SFSP Admin Reports (Non-menu)

SFSP Sponsor Menu Reports

KidKare for Sites

Marking Meals & Attendance

Sponsor Attendance/Bulk Entry

Submit Claims to Sponsor

Menu Production Record

Satellite Form

SFSP Site Users and Permissions

KidKare for Admin Overview

Claims

Track Received Claims

Mark Centers Claim for Processing

Submit Claim to State

Advance Claim Month

State Claims List

Balance State Funds

Receipts

Enter Receipts

Disbursement Journal & Status Report

Set Up Your Account

Create Master Menu

Copy & Paste Menus

Assign Menus to Locations

Setup Vendor with Menu Access

Set Up Your Account

Install Minute Menu CX
(Google Chrome)

Install Minute Menu CX
(Edge)

Manage Sponsor Information

Enroll Sites

Create Staff Logins

Get Help

Get Your Site Setup

Access site admin login

Add site level permissions and users

Get Trained

Set Up Your Site

Import Your Roster

Creating Roles and Permissions

Creating Center Staff Logins

Roster

Roster Upload Explanation

Start your 30-day trial

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Start your 30-day trial

KidKare Food Program software is ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.

Claims

List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State

Claims Training

Reports

Review OER for Sponsors

Reports in CX

Reports Training

Expenses

Vendors & Receipts

Tools

Messages

School Calendar

Tools Menu

It’s quick and easy to get started

Just enter your email address below and we’ll set up a free 30 day trial just for you.

We believe in the application so much, that we know you’ll love it.