KidKare Accounting

#1 Accounting Solution for Childcare

Simplify Your 2022 Tax Season with KidKare Accounting - A Stress-Free Solution for CACFP Participants and Beyond

$99/year = ☕️ ☕️ 2 cups of coffee a month*
Tax
TRUSTED BY THOUSANDS OF CHILDCARE HOMES IN ALL 50 STATES
Your tax professional will love us!

KidKare Accounting helps you to instantly calculate your time & space percentage, generate tax reports for your accountant, records expenses for the entire year and more!

How can KidKare Accounting help your Childcare Business?

KidKare Accounting is an all-in-one solution that helps you run your childcare business - from paperless billing and accepting payments from parents to generating various reports for tax purposes.

Calculate your time & space percentage instantly!

Maximize your tax return by calculating your time and space % of your home that you use for childcare business needs in seconds!

Childcare accounting software
Childcare accounting software

Record expenses for the entire year.

Record business expenses in KidKare to help you with your tax deductions each year.

Generate tax reports and provide them to your tax professional.

Generate and download the reports your trusted Tax Advisors need to make tax season a breeze (e.g expenses, depreciation, mileage, Schedule C, and more!)

Childcare accounting software
Childcare accounting software
Get paid faster with KidKare ePay

Start accepting payments online from parents that received your invoice using KidKare ePay:

Create an automated invoice for parents.

Parents can pay online with a credit card or bank transfer (ACH) for each invoice and opt into automatic payments.

Receive your money simply and quickly.

Who is KidKare Accounting for?

KidKare Accounting is an all-in-one solution designed specifically for home childcare providers whether they participate in CACFP or not!

CACFP
Participants >
Non-CACFP
Childcare Providers >
KidKare Accounting Pricing
Start your free trial today!
  • 30 day FREE trial
  • Automated invoicing
  • KidKare ePay
  • Track Income
  • Recording Expenses
  • Recording Meals & Snacks
  • Work Hours Recording
  • Generate reports:
  • Actual Food Expense
  • Depreciation Worksheet
  • Form 8829
  • Schedule C
  • Standard Meal Allowance
  • Vehicle Deduction
  • Time/Space Calculcation
  • You can expense your transaction fees for ePay.
  • You can expense your subscription fee.
- Charges are not refuldable. Cancellations are effective at the end of the subscription period.

- This subscription requires annual commitment.
Request your 30-day trial for our KidKare Accounting software!
  • A solution designed specifically for home providers whether they participate in CACFP or not.​

Frequently Asked Questions

You can create individual invoices that are emailed to parents and you also have the option to make invoices recurring. If you sign up for ePay, the parents will be able to make payments online.

Yes, subscribers to the Accounting feature will have the option to use ePay. ePay is an optional product that may require a separate fee.

You can quickly and easily enter expenses, mileage, hours and care so that you can claim them as business expenses. The program can also calculate the time/space % for your home, so that you can claim the parts of your home that you use for your business (play area, office area, kitchen, etc.) on your taxes.

KidKare will help you with documenting important information related to your tax claim, store this data for you for years to come, allow you to print important tax documents, and make it easy to stay current and organized throughout the year!

We offer a free 30 day trial of the Accounting features. After that we will begin charging $99 + tax per year.

No need to download anything new to use KidKare — just open any browser from any device with an internet connection, and navigate to the KidKare App to login. This works on desktop computers, mobile phones, and tablets.

KidKare help and support provide you with access to free training webinars, recorded videos, and useful help articles.

Go to Home > My Site. Select the Cancel Subscription option in the business detail section. For additional assistance please contact our support team.

Get Help

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login

Reports

Infant Feeding Report

Milk Audit Report

Claim Manual Report

Claims

Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

Milk

Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Milk

Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below https://app.kidkare.com/#/login/ 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email success@kidkare.com 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

KidKare Food Program software is ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Claim

Submit Claim Data to Sponsor

Get Trained

Reports

Review OER for Sponsors

Reports in CX

Roster

Roster Upload Explanation

Roster

Roster Upload Explanation

KidKare Accounting

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

Buy Now KidKare Food Program for Your Center

Ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.

Start your 14-day trial

KidKare Food Program software is ideal for single-location childcare centers participating in CACFP that submit their claims directly to their state.

Claims

List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State

Expenses

Vendors & Receipts

Set Up Your Account

Install Minute Menu CX

Install Minute Menu CX

Follow the instructions below to download and install Minute Menu CX. You can install Minute Menu CX on as

many computers you need. The same link provided in this article can also be used by centers to install their

version of the software. For system requirements, see System Requirements.

1. Click here to download Minute Menu CX.

2. Depending on your browser settings, the file downloads automatically, or you are prompted to save or run it.

  • If it downloads automatically, open the file when it finishes downloading to begin the installation process.

 

  • If prompted, click Run. Depending on your browser, this option may be Open, or you may need to check the Run From Its Current Location box and click OK. Once the download finishes, you may be prompted to run it again.

3. The installation wizard opens. Click Next and follow the on-screen prompts to complete installation. We strongly recommend that you install Minute Menu CX in the default location and that you do not change any of the options during installation.

4. Once the installation process is complete, click Finish. Minute Menu CX opens automatically, and you are prompted for your password.

5. Enter your user name and password. You should have received this information from Minute Menu or (centers) from your food program sponsor’s main office.

6. Click Login.

To access Minute Menu CX in the future, double-click  on your desktop. You are prompted for login information each time, unless you check the Remember Login and Password box when logging in.

Check Your Currently Installed Software Version

To see which version of Minute Menu CX is installed on your machine:

1. Open Minute Menu CX.

2. Click the Help menu and select About Minute Menu CX. The About Minute Menu CX dialog box opens. The version number displays at the top.

Upgrade Minute Menu CX

To upgrade Minute Menu CX:

1. Open Minute Menu CX.

2. Click the Administration menu and select Upgrade Software. The installation wizard opens.

3. Follow the on-screen prompts to install the upgrade.  Note that you must upgrade CX on each individual machine on which it is installed.

Tools

Messages

School Calendar

Tools Menu

Milk

Milk Audit

Observer & Monitoring​

Monitoring Reviews

Observer Mode

Manage Children

Activate Children

Menus

Create and Manage Menu Templates

How to Build a Master Menu

Record Attendance & Meal Counts

Record Attendance and Meal Counts

Estimate Attendance

Sites

Welcome Letter to Sites

Enroll Sites

Add a Center

Set Up Your Account

Update Sponsor Info

It’s quick and easy to get started

Just enter your email address below and we’ll set up a free 30 day trial just for you.

We believe in the application so much, that we know you’ll love it.