KidKare Accounting

#1 Accounting Solution for Childcare

Organize your childcare operations, manage income and expenses, receive payments from parents with KidKare Accounting all year long!

$99/year = ☕️ ☕️ 2 cups of coffee a month*
Tax
TRUSTED BY THOUSANDS OF CHILDCARE HOMES IN ALL 50 STATES

How can KidKare Accounting help your Childcare Business?

KidKare Accounting is an all-in-one solution that helps you run your childcare business - from paperless billing and accepting payments from parents to generating various reports for tax purposes.

The Evolution of KidKare Accounting in 2024 with Parachute
When you sign up for KidKare Accounting today, you're ensuring automatic access to a future filled with enhanced features and a superior childcare financial management experience with Parachute. Get ready to soar to new heights with Parachute! 🪂
A financial solution built exclusively
for Childcare Providers.
Parachute was built with Childcare providers in mind. We've listened to our customer's feedback and created a powerful solution designed just for you.

Say goodbye to hassles and hello to seamless invoicing, secure payments, and expense tracking. Soar with Parachute in 2024.
Childcare accounting software
Receive payments from parents via KidKare ePay

Start accepting payments online from parents that received your invoice using KidKare ePay.

This feature is available with your KidKare Accounting subscription.

1
Create an automated
invoice for parents.
2
Parents can pay online with a credit card or bank transfer.
3
Receive your money
simple and fast.
Request and receive your money with KidKare ePay. Stop chasing down your parents for unpaid invoices.
$ M+
Lifetime payment volume.
K+
Lifetime transaction volume.

Calculate your time & space percentage instantly!

Maximize your tax return by calculating your time and space % of your home that you use for childcare business needs in seconds!

Childcare accounting software
Childcare accounting software

Record expenses for the entire year.

Record business expenses in KidKare to help you with your tax deductions each year.

Generate tax reports and provide them to your tax professional.

Generate and download the reports your trusted Tax Advisors need to make tax season a breeze (e.g expenses, depreciation, mileage, Schedule C, and more!)

Childcare accounting software
Who is KidKare Accounting for?

KidKare Accounting is an all-in-one solution designed specifically for home childcare providers whether they participate in CACFP or not!

CACFP
Participants >
Non-CACFP
Childcare Providers >
KidKare Accounting Pricing
Start your free trial today!
  • 30 day FREE trial
  • Automated invoicing
  • KidKare ePay
  • Track Income
  • Recording Expenses
  • Recording Meals & Snacks
  • Work Hours Recording
  • Generate reports:
  • Actual Food Expense
  • Depreciation Worksheet
  • Form 8829
  • Schedule C
  • Standard Meal Allowance
  • Vehicle Deduction
  • Time/Space Calculcation
  • You can expense your transaction fees for ePay.
  • You can expense your subscription fee.
- Charges are not refundable. Cancellations are effective at the end of the subscription period.

- This subscription requires annual commitment.
Request your 30-day trial for our KidKare Accounting software!
  • A solution designed specifically for home providers whether they participate in CACFP or not.​

Frequently Asked Questions

You can create individual invoices that are emailed to parents and you also have the option to make invoices recurring. If you sign up for ePay, the parents will be able to make payments online.

Yes, subscribers to the Accounting feature will have the option to use ePay. ePay is an optional product that may require a separate fee.

You can quickly and easily enter expenses, mileage, hours and care so that you can claim them as business expenses. The program can also calculate the time/space % for your home, so that you can claim the parts of your home that you use for your business (play area, office area, kitchen, etc.) on your taxes.

KidKare will help you with documenting important information related to your tax claim, store this data for you for years to come, allow you to print important tax documents, and make it easy to stay current and organized throughout the year!

We offer a free 30 day trial of the Accounting features. After that we will begin charging $99 + tax per year.

No need to download anything new to use KidKare — just open any browser from any device with an internet connection, and navigate to the KidKare App to login. This works on desktop computers, mobile phones, and tablets.

KidKare help and support provide you with access to free training webinars, recorded videos, and useful help articles.

Go to Home > My Site. Select the Cancel Subscription option in the business detail section. For additional assistance please contact our support team.

Non Congregate Sites

How to enroll a NC site

Entering Meal Deliveries

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login

Expenses

Manage and Verify Receipts

Manage Vendors

Menus & Attendance

Menu Templates

Create Master Menus

Copy and Paste Menus

Assign Menus to Sites

Center Daily Menu

Center Menu Calendar

Center Daily Attendance

Enroll & Edit Participants

Manually Enroll Participants

Import Rosters via Spreadsheet

Edit Participant Details

eForms

Add a Digital Signature for eForms

eForms Settings

Customize eForms Email Templates

Send Renewal Invitations via eForms

Send New Enrollments via eForms

Guardians View of an eForms Enrollment

View Status for Sponsors

View eForms Invitation Status Action Items

Approve & Renew Forms

Print Completed eForms

Set Up Your Account

Manage Client Information

Enroll Sites

Center Admin Permissions

Send Welcome Letter to Sites

Advance Claim Month

Add Additional Admin Users

Claim

Submit Claim Data to Sponsor

Milk

Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Claims

Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

State Upload File and Submitting to CNP

Mark Claim as Submitted

Reports

Infant Feeding Report

Milk Audit Report

Claim Manual Report

Claims

Activate Children

Track Received Claims

Process Claims/Reprocess Claims

Submit Claims to State

Upload to CNP

Advance Claim Month

List Claims

What if my site doesn’t send me their claim?

What if my site needs to make changes after they send their claim?

What if I need to make changes but I’ve already marked my claim as submitted?

Milk

Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below https://app.kidkare.com/#/login/ 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email success@kidkare.com 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.

Milk

Milk Audit

Tools

Messages

School Calendar

Tools Menu

Get Your Site Setup

Access site admin login

Add site level permissions and users

Set Up Your Account

Manage Sponsor Information

Enroll Sites

Create Additional Admin Logins

Schedule your
KidKare demo today

Subscribe to our communications.

Join our email list today and stay in the loop with all the latest news and exciting developments.

Schedule your
KidKare demo today

Be able to schedule a demo by filling out the form.

Free eBook:

Food Program Menus

Get our free ebook by subscribing to our monthly Newsletter, The Monthly Minute by KidKare.

Every month you will receive tips and tools to help you understand and master the Food Program.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Webinar Recordings

Getting Started, Rosters & Meal Counts

Menus

Reports

Claims

Reports

Admin Reports (Non-menu)

SFSP Sponsor Menu Reports

Disbursement Journal & Status Report

Site Training Videos

Marking Meals & Attendance

How to Complete a Satellite Form

Submit Claims to Sponsor

How Sites view Menu Production Records

Claims

Track Received Claims

Mark Centers Claim for Processing

Review Claims before Submitting to State

Submit Claim to State

Advance Claim Month

State Claims List

Sponsor Monthly Tasks

Sponsor Attendance / Bulk Entry

Enter Receipts (Required)

Advance Claim Month

Create Menus

Create Master Menus (Required)

Copy & Paste Menus

Assign Menus to Locations

Setup Vendor with Menu Access

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Get Help

Get Trained

Set Up Your Site

Import Your Roster

Creating Roles and Permissions

Creating Center Staff Logins

Roster

Roster Upload Explanation

Start your 30-day trial

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Schedule your KidKare demo today

By signing up for the demo, you'll get a 30-day Free Trial.

Claims

List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State

Claims Training

Reports

Review OER for Sponsors

Reports in CX

Reports Training

Expenses

Vendors & Receipts

It’s quick and easy to get started

Just enter your email address below and we’ll set up a free 30 day trial just for you.

We believe in the application so much, that we know you’ll love it.