Welcome to KidKare
We’re here to make the Food Program a seamless experience.
Congratulations!
Your state agency has made an investment in reducing paperwork for all participants.
Click to view a video about the partnership.
From stacks of paperwork to claims in a click
Timeline
Independent Centers (Single Sited)
We are excited to announce three upcoming live training sessions for Independent Centers scheduled for March, April, and May. Additionally, we will be hosting weekly Live Q&A sessions throughout these months.
Note: While you are required to attend at least one training session, you are welcome to participate in all of them if you wish.
Registration link coming soon.
Mar 5, 2025 12:00 PM CST
Apr 9, 2025 12:00 PM CDT
May 14, 2025 12:00 PM CDT
Sponsors of Homes
We will be hosting live training sessions for Home Sponsors who are already using KidKare. We will also conduct a "What's Changing" webinar.
Registration link coming soon.
Apr 23, 2025 1:00 PM CST
Sponsors of Multiple Centers/Sites
3 webinar series will be held for Sponsors. Each series will contain one webinar a week for 4 weeks.
June July & August - Registration links coming soon.
School Food Authorities
3 webinar series will be held for School Food Authorities that operate Child Care or At-Risk sites. Each series will contain one webinar a week for 4 weeks.
June July & August - Registration links coming soon.
Training & Onboarding
Resources to make this as easy as 1-2-3...
Guided Materials
Each aspect of the software is broken down into handy reference curriculum. KidKare’s guides offer written instructions, visuals and links to videos for further exploration.
Live Webinars
KidKare will lead trainings and host follow-up sessions to break down the software feature by feature. The Q&A session are open office hours to pop in and speak directly with an expert trainer.
Training Video Library
When the kids are asleep and the office is quiet, training videos are available at your own pace to learn whenever works well for you and go back and study anytime you have a question.
RACERS Training
R.A.C.E.R.S., short for Review Settings, Add Participants, Count Meals & Attendance, Enter Menus, Receipts & Expenses, and Submit Claims, is your winning formula to reach the finish line – submitting that claim with confidence. Get set to conquer each RACERS lap and cruise towards victory in no time! 🚗🚀
Below, you’ll find a sample of how we will break down the system one step at a time.
Review Settings
1. Set Up Your Account for Success
Learn how to log in and customize your center settings.
2. Add Staff to Help Use KidKare
Set permissions and create roles for each staff member who accesses KidKare.
Add Participants
1. Add Participants in Bulk
Use our import tool to save time and add many participants at once.
2. Add Participants One at a Time
If you only have a few participants to add, this video will show you how to add them manually instead of using a roster import.
3. Update Participant Information
Learn how to edit participant details.
Count Meals & Attendance
1. Record Paperless Meal Counts
Learn how to count meals and attendance with KidKare.
Enter Menus
1. Create Menus & Templates
Quickly add and copy menu templates.
2. Use the Estimate Attendance Feature
Learn how to save money with the Estimate Attendance feature, which will automatically calculate the amount of food you’ll need to buy.
3. Menu Production Records
See the report that lists the amount of food you need to purchase, without having to calculate everything by hand.
Note: Only some states require Receipts & Expenses for Milk Audit purposes: FL, GA, ID, IL, KY, LA, MD, NC, OH, OK, PA, TX, TN, VA, WV, Washington DC. Otherwise, you can skip to Lap 6
Receipts & Expenses
1. Manage Vendors & Receipts
Enter your expenses so you can track milk usage, food purchases, and more.
2. Set Up Substitute Milk & Allergies
Learn how to edit your participant information so that the milk audit calculates properly.
3. Use the Milk Audit Tool
Compares the amount of milk purchased with the amount of milk needed, based on menus and meal counts.
Submit Claims
1. Calculate Claims
Compares the amount of milk purchased with the amount of milk needed, based on menus and meal counts.
2. Monthly Best Practices
Post-claims submission tips that will make future audits a breeze.
Finish Line
State Program Alumni Testimonials
Don’t take our word for it. Here’s just a few of the rave reviews we’re hearing from Sponsors and users who have experienced KidKare through their state.
Jaime
Company Director
Our experience has been amazing! The directors and I were supported every step of the way and find that it is so much easier to use and submit claims accurately, efficiently and quickly
Sharome
Lead Teacher
We love KidKare! It's easy. This is the best thing the state could have done!
Bayou
Owner/Director
KidKare is so simple. The cooks understand the daily usage. We are highly involved in this new system and LOVE IT! It makes our day and we're able to spend less time with the paper process. IT'S THE FUTURE!
Kellie
Owner/Director
Love love love the e forms. We did that back in September October last year once we have been doing a program for a couple months and felt comfortable. It’s a huge timesaver, and I also love it because there’s really no room for error.
Tabitha
Owner/Director
KidKare is so simple. The cooks understand the daily usage. We are highly involved in this new system and LOVE IT! It makes our day and we're able to spend less time with the paper process. IT'S THE FUTURE! It’s a huge timesaver, and I also love it because there’s really no room for error.
Coming Soon
Training for each user type.
Single-Site
Sponsor
Watch Videos
Multi-Site
Sponsor
Watch Videos
SFSP
Sponsor
Watch Videos
Sponsored
Center
Watch Videos
FAQs
KidKare’s software gives childcare providers and food program Sponsors reliable and trustworthy software to keep them compliant and simplify their day-to-day activities. KidKare replaces food program paperwork with point of service meal counts, claim calculations and audit checks to minimize errors and disallowances.
No. Your state has made the investment in the software on your behalf. Your access to the platform, training and support is covered by the state agency.
The state contract begins 10/1/2024. You will no longer receive an invoice for food program software after 10/1. However, any outstanding invoices prior to 10/1 are the responsibility of the Sponsor.
In an effort to streamline the program, all food program recordkeeping will take place in KidKare. In order to participate in the food program in Oklahoma, your Sponsorship and sites covered will need to mark meals and attendance in KidKare and process claims through the software. The homepage has outlined the timeline for your program type to fully utilize the software.
We will work with the KidKare team to ensure that every program participant has the tools needed to fully master the software. This will include live trainings, webinars, videos to learn at your own pace and written materials. Whatever your learning style is, KidKare’s team has developed a system that will best support you.
Oklahoma’s Dedicated Resource
