Billing Guidelines

Process Flow

Estimate

SHI Quote

OSDE PO

Annual Invoice

Payment

Our billing process follows the U.S. government fiscal year, which runs from October 1 to September 30.

Each year, KidKare will issue an annual estimate to the Oklahoma representative at SHI International three (3) months before October 1. Upon receipt of our estimate, SHI will promptly send a quote to OSDE to obtain a Purchase Order (PO) for the upcoming fiscal year.

Once the PO has been issued and shared with us, we will send an annual invoice to SHI for the upcoming fiscal year, with payment due within 30 days. Payment must be received no later than October 30.

For any questions or clarification on billing, please reach out to our billing department at finance@kidkare.com, and copy our VP of Finance at standon@kidkare.com

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Milk

Milk Audit

Claim

Submit Claim Data to Sponsor

Set Up Your Account

Manage Client Information

Enroll Sites

Center Admin Permissions

Send Welcome Letter to Sites

Advance Claim Month

Add Additional Admin Users

eForms

Add a Digital Signature for eForms

eForms Settings

Customize eForms Email Templates

Send Renewal Invitations via eForms

Send New Enrollments via eForms

Guardians View of an eForms Enrollment

View Status for Sponsors

View eForms Invitation Status Action Items

Approve & Renew Forms

Print Completed eForms

Enroll & Edit Participants

Manually Enroll Participants

Import Rosters via Spreadsheet

Edit Participant Details

Download Roster Template Here

Menus & Attendance

Menu Templates

Create Master Menus

Copy and Paste Menus

Assign Menus to Sites

Center Daily Menu

Center Menu Calendar

Center Daily Attendance

Expenses

Manage and Verify Receipts

Manage Vendors

Claims

Activate Children

Track Received Claims

Process Claims/Reprocess Claims

Submit Claims to State

Upload to CNP

Advance Claim Month

List Claims

What if my site doesn’t send me their claim?

What if my site needs to make changes after they send their claim?

What if I need to make changes but I’ve already marked my claim as submitted?

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Get Your Site Setup

Access site admin login

Add site level permissions and users

Train your sites

Click here to view the training video library for your sites

Tools

Messages

School Calendar

Tools Menu

Expenses

Vendors & Receipts

Reports

Review OER for Sponsors

Reports in CX

Reports Training

Claims

List Claims & Track Received Claims

Submitting or Retrieving Claims from Sites

Submit Claims to State

Claims Training

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KidKare Food Program Software is a solution for single location childcare centers that submit claims directly to their state.​

Or Purchase Now

Get Started Now with KidKare Food Program

Built exclusively for single-location childcare centers submitting claims directly to their state.

Milk

Substitute Milk & Child Milk Allergies

Milk Audit

Purchases and Write Offs

Milk Audit Reports

Record Attendance & Meal Counts

Daily Menu

Menu Production Records

Menu Templates

Grain Ounce Equivalents

Menu Calendar

Creating Infant Menus

Mark Infants as Fed

KidKare For Sponsors

Our CACFP sponsor software ensures compliance and maximizes CACFP reimbursements for your Sponsor organization and participants (sites and providers).

Enroll & Manage Children​

Enroll Participant

Edit Child Information

Tax Tips in just a few clicks

Get access to our KidKare Accounting video tutorials by filling out the form.

Discover KidKare

Be able to schedule your demo with our team by filling out the form.

Set Up Your Site

KidKare introduction tour.

Staff login for the first time.

How to access your account

You can access your account by following the steps below:

1. Go to the KidKare website by clicking the link below https://app.kidkare.com/#/login/ 

2. Click on “I need a new Password” in the bottom right as shown in the image below.

3. Enter your email address into the email field and then click on “Send Me” 

  • Note: The email address will be the one the state has provided us. Please use the email address on record with your state. If you no longer have access to this email address please email success@kidkare.com 

 4. This should send an email to the email address entered from KidKare Enrollment Portal with a link to reset your password. Click on the blue link 

5. Enter your new password into the fields below and click “Go” 

6. Now you can go back to the login page and login with your email as the username and your new password! 

Record Attendance & Meal Counts

Basics Meal & Attendance

Detailed Meal & Attendance

Estimating Attendance

Record Attendance & Meal Counts

Meals & Attendance

Mark Infants as Fed

Detailed Meals & Attendance

Estimating Attendance

Plan & Record Menus​

Daily Menu

Menu Production Records

Menu Templates

Menu Calendar

Grain Ounce Equivalents

Creating Infant Menus

Expenses

Adding Vendors

Quick Entry Receipt

Itemized Receipts

Milk

Substitute Milk and Child Milk Allergies

Milk Audit

Purchase & Write Offs

Claims

Claims Feature

Calculate Claims Button

Claims Errors

EOM Best Practices

State Upload File and Submitting to CNP

Mark Claim as Submitted

Reports

Infant Feeding Report

Milk Audit Report

Claim Manual Report

Set Up Accounts

Site Details and Settings for Sponsored Centers

Creating Roles and Permissions

Creating Center Staff Logins

Staff Login

Enroll & Manage Children

Enroll a New Participant

Edit Child Information

Watch our KidKare Food Program Software Demo

Be able to watch our demo by filling out the form.

Start your 30-day trial

KidKare Accounting is an all-in-one solution designed specifically for childcare providers, whether they participate in CACFP or not.

Start your free trial today by filling out the form below.

Have an accounting question, visit our Knowledge Base

Subscribe to our webinars

Subscribe to our email list and be the first to receive updates and insights from our team of experts.

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Get Started Now with KidKare Food Program

Take the paperwork out of the Food Program and maximize your CACFP reimbursements with KidKare. Built exclusively for single-location childcare centers submitting claims directly to their state.

Training Webinar

3/21/2024 SFSP Webinar Recording

Online Reviews

Setting Up Monitor Access

1st Week Review

4 Week Review

Validating Online Reviews

Get Started Now

Built exclusively for single-location childcare centers submitting claims directly to their state.

Start Your Free Trial

KidKare Food Program Software is a solution for single location childcare centers that submit claims directly to their state.​

Non Congregate Sites

How to enroll a NC site

Entering Meal Deliveries

Roster

Roster Upload Explanation

Claims

Track Received Claims

Mark Centers Claim for Processing

Review Claims before Submitting to State

Submit Claim to State

Advance Claim Month

State Claims List

Set Up Your Site

Import Your Roster

Creating Roles and Permissions

Creating Center Staff Logins

Get Trained

Get Help

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Set Up Your Account

Manage Sponsor Information

Enroll Sites

Create Additional Admin Logins

Create Menus

Create Master Menus (Required)

Copy & Paste Menus

Assign Menus to Locations

Setup Vendor with Menu Access

Sponsor Monthly Tasks

Sponsor Attendance / Bulk Entry

Enter Receipts (Required)

Advance Claim Month

Site Training Videos

Marking Meals & Attendance

How to Complete a Satellite Form

Submit Claims to Sponsor

How Sites view Menu Production Records

Start Your Free Trial

KidKare Food Program Software is a solution for single location childcare centers that submit claims directly to their state.​

Reports

Admin Reports (Non-menu)

SFSP Sponsor Menu Reports

Disbursement Journal & Status Report

Webinar Recordings

Getting Started, Rosters & Meal Counts

Menus

Reports

Claims

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

We want to know you!

We understand that navigating the Child and Adult Care Food Program (CACFP) can be confusing and stressful. That's why we created our KidKare Newsletter.

Free eBook:

Food Program Menus

Get our free ebook by subscribing to our monthly Newsletter, The Monthly Minute by KidKare.

Every month you will receive tips and tools to help you understand and master the Food Program.

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