Draft State Agency Letter

Subject:  Updated Budget Item for 2019-2020: Minute Menu Software

To: Director of Child Nutrition,

KidKare by Minute Menu, the software that our agency uses to ensure integrity and compliance with CACFP regulations, is changing their price structure for the upcoming fiscal year. The price change and structure will be changing on October 1, 2019 and is reflected in our 2019-2020 budget. 

KidKare’s solutions provide our agency and the State with invaluable tools that streamline food program operations, increase provider and center retention, reduce costly errors, organize documents required for State audits, and eliminate unnecessary paperwork. The new pricing for their solution will empower our agency with even more tools to increase operational efficiency and program integrity. In addition to the software that our agency already relies on we will gain access to Online Enrollment (eForms), an upgraded Homes Monitoring Tool and more features to allow centers and providers to record, manage and claim online.  

Our agency was notified that effective September 30, 2019 our existing Minute Menu contract would be replaced with the new KidKare service agreement including these new tools. We are seeking budget approval for the new price structure as set forth in the attached budget proposal. We have compared the solutions offered by KidKare with our needs and with other software product offerings and have concluded that the KidKare solution is the best comprehensive solution for our agency. 

We would appreciate the State’s consideration and approval of this updated budget item. If you have any questions, please feel free to reach out to our agency for more details. 

Sincerely, 

[Name]
Executive Director
[Agency Name]
[Contact Details]

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